Executive Assistant & Board Clerk

Tuolumne County; California; On-site; USD 65,000 - 85,000; Full time

Job summary

Tuolumne County seeks an Executive Assistant/Clerk of the Board to provide high-level administrative support to the Executive Director and the TCTC/TCTA boards. You will manage complex calendars, coordinate meetings and events, and act as the first point of contact for the public.

The role requires discretion with confidential materials, strong written and verbal communication, and the ability to supervise staff and coordinate with multiple agencies.

Qualifications

• Extensive experience handling confidential materials and public relations.
• Ability to supervise staff and coordinate with multiple agencies.
• Strong written and verbal communication; English usage.
• Experience preparing agendas, minutes, and budget documents.
• Knowledge of office management and computer applications.

Responsibilities

• Provides administrative support to the Executive Director and Staff, representing the department at meetings and coordinating resolutions.
• Coordinates calendars, schedules meetings, and makes travel arrangements as required.
• Receives and directs visitors, calls, emails, and mail; explains policies and procedures to the public.
• Prepares agenda reports, minutes, legal notices, and related materials for boards.
• Maintains files, records, and procurement processes; supports budget-related duties.

Skills

Office management

Public relations

Confidentiality

Communication

Staff supervision

Education

High school diploma plus secretarial courses

3 years administrative office support experience

Job description

Tuolumne County seeks an Executive Assistant/Clerk of the Board to provide high-level administrative support to the Executive Director and the TCTC/TCTA boards. You will manage complex calendars, coordinate meetings and events, and act as the first point of contact for the public.

The role requires discretion with confidential materials, strong written and verbal communication, and the ability to supervise staff and coordinate with multiple agencies.