Executive Administrative Assistant

NCTD; Oceanside (CA); On-site; USD 42,000 - 62,000; Full time

Job summary

NCTD is seeking an Administrative Assistant to provide advanced, well-organized administrative support to senior managers and other staff. You will assist at the front desk, coordinate calendars, prepare documents, and help with travel arrangements while maintaining confidentiality and accuracy.

The role requires strong judgment, attention to detail, and the ability to work under pressure in a dynamic environment. A flexible, customer-service oriented approach is essential.

Qualifications

• Associates degree preferred; minimum 2 years prior admin support experience.
• Typing speed of at least 55 wpm.
• Bilingual in English/Spanish a plus.

Responsibilities

• Provide high-quality administrative and clerical support to senior staff with a service-focused attitude.
• Prepare memos, letters, reports, and presentations; proofread for grammar and formatting improvements.
• Manage Outlook calendars, schedule meetings, and notify participants.

Skills

Calendar management

Communication

Bilingual English/Spanish

Education

Associate degree

Tools

Microsoft Office

Document Management Systems

Job description

NCTD is seeking an Administrative Assistant to provide advanced, well-organized administrative support to senior managers and other staff. You will assist at the front desk, coordinate calendars, prepare documents, and help with travel arrangements while maintaining confidentiality and accuracy.

The role requires strong judgment, attention to detail, and the ability to work under pressure in a dynamic environment. A flexible, customer-service oriented approach is essential.