Executive Assistant to CEO & Board Liaison

Tiburcio-Vasquez-Health-Center-Inc.; Hayward (CA); On-site; USD 43,000 - 52,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Paid leave + holidays

Retirement plan with employer match

Tuition reimbursement

Pet insurance

Job summary

Tiburcio Vasquez Health Center (TVHC) is seeking an Executive Assistant to partner with the CEO and support the Executive Leadership Team. You will manage complex calendars, travel, and communications, and serve as the primary liaison to the Board of Directors.

The role requires discretion, exceptional organizational skills, and the ability to handle multiple priorities in a fast-paced nonprofit healthcare environment. Full-time, on-site in California with competitive benefits.

Qualifications

• Bachelor's degree required; preferred fields include Business Administration, Healthcare Administration, Public Administration, Communications, Organizational Leadership, or related field.
• Minimum of five (5) years of progressively responsible executive administrative support experience, preferably supporting a CEO, executive leadership team, and/or Board of Directors.
• Experience supporting a Board of Directors, governance functions, or executive-level committees strongly preferred.
• Experience in healthcare, community health centers, Federally Qualified Health Centers (FQHCs), nonprofit organizations, or public sector environments preferred.
• Demonstrated ability coordinating complex organizational initiatives, executive projects, or strategic planning.

Responsibilities

• Executive Leadership Support: serve as primary admin support to CEO and Executive Leadership Team; manage CEO calendar, travel, expenses, and correspondence; prepare agendas, minutes, materials, and board communications; track actions and follow-ups; maintain confidentiality.
• Administrative Operations: coordinate meetings and events; organize executive files and documentation; support reports and regulatory submissions; disseminate executive information; maintain records and databases; provide professional support to executives and stakeholders.
• Project Coordination: maintain timelines, dashboards, and progress; coordinate cross-functional meetings; assist with research and reports for decision-making; monitor milestones and escalate issues; track assignments and deliverables.
• Board Governance and Liaison Support: liaise between CEO and Board; coordinate board meetings and packets; prepare minutes and governance records; onboard board members; manage board calendars and disclosures; support governance initiatives.

Skills

Microsoft Office

Adobe Acrobat

Virtual meetings

Executive support

Education

Bachelor's degree in Business Administration, Healthcare Administration, Public Administration, Communications, Organizational Leadership, or related field

Tools

Microsoft Office Suite

Video conferencing tools

Job description

Tiburcio Vasquez Health Center (TVHC) is seeking an Executive Assistant to partner with the CEO and support the Executive Leadership Team. You will manage complex calendars, travel, and communications, and serve as the primary liaison to the Board of Directors.

The role requires discretion, exceptional organizational skills, and the ability to handle multiple priorities in a fast-paced nonprofit healthcare environment. Full-time, on-site in California with competitive benefits.