Executive Assistant - Analytical Sciences, Milford MA

TA Instruments; Milford (MA); Vor Ort; USD 67.000 - 111.000; Vollzeit

Zusammenfassung

Waters Corporation in Milford, MA is seeking an Executive Assistant to provide high-level administrative support to the VP Finance for the Analytical Sciences Division. The role requires discretion, impeccable organization, and the ability to manage sensitive information across global operations.

Key responsibilities include calendar management across time zones, international travel planning, expense reporting with Concur, and coordinating executive communications.

Qualifikationen

• 5+ years of experience supporting executives in a corporate environment.
• Excellent interpersonal and written/oral communication across all staff levels.
• Highest level of personal integrity; able to handle confidential information with discretion.
• Strong organizational skills with the ability to juggle many tasks concurrently.
• Proactive planning and problem-solving abilities.

Aufgaben

• Manage calendars and schedule complex meetings across domestic and international time zones.
• Plan domestic and international travel itineraries (air, hotel, ground transport).
• Process expense reports using Concur software.
• Plan meetings and logistics; coordinate executive communications.
• Work closely with the leader to keep them informed of commitments and responsibilities.
• Attend business meetings as needed; provide back-up to other executive assistants.
• Assist senior staff and handle other administrative duties and events as they arise.

Kenntnisse

Executive support

Communication skills

Discretion

Organization

Tools

Concur

Jobbeschreibung

Executive Assistant - Analytical Sciences, Milford MA

Req. # 27840

Job Family OS - Office Support

Location US-MA-Milford

Pay Range Minimum USD $66,500.00

Pay Range Maximum USD $110,500.00

Overview

Waters Corporation is seeking anExecutive Assistant to provide administrative support and serve as a main point of contact for the VP Finance for the Analytical Sciences Division. The applicant is expected to have a strong commitment to professional ethical standards, including the ability to handle and protect confidential and sensitive information.

Typical tasks of the position include, but are not limited to

• Calendar management - schedule complex meetings with internal and external parties over various domestic and international time zones
• Plan domestic and international travel itineraries - air, hotel, ground transport
• Process expense reports using Concur software
• Meeting planning and logistics
• Coordinate executive communications
• Work closely and effectively with the leader to keep him informed of upcoming commitments and responsibilities, following up appropriately
• Attend business meetings as needed
• Assist senior staff as needed; provide back-up to other executive assistants
• Other administrative duties, special projects and events, as they may arise

The successful candidate will have a combination of knowledge, skills, and experience that would include the following

• 5+ years, previous experience working for executives in a corporate environment, preferably in a global organization
• Excellent interpersonal and communication skills, both written and oral, ability to communicate with all levels of staff, senior management, peer administrative personnel
• Requires the highest level of personal integrity, trustworthiness and professional acumen. Able to handle confidential information with discretion
• Excellent organizational skills with the ability to work on many tasks concurrently
• Proactive organizational and problem-solving skills