Executive Assistant - Analytical Sciences, Milford MA

Waters Corporation; Milford (MA); On-site; USD 70,000 - 95,000; Full time

Job summary

Waters Corporation invites an Executive Assistant to provide high-level administrative support to the VP Finance for the Analytical Sciences Division. The role emphasizes handling confidential information with integrity, coordinating complex schedules, and facilitating executive communications.

The ideal candidate excels in multi-tasking, maintains meticulous attention to detail, and thrives in a fast-paced corporate environment.

Qualifications

• 5+ years of experience supporting executives in a corporate setting, preferably global.
• Strong written and verbal communication with all staff levels.
• Highest level of integrity and ability to handle confidential information.
• Excellent organizational skills and ability to multitask.

Responsibilities

• Manage CEO/VP calendar and schedule complex meetings across domestic and international time zones.
• Plan domestic and international travel itineraries; air, hotel, ground transportation.
• Process expense reports using Concur; ensure accuracy and compliance.
• Plan and execute meetings, including logistics and materials.
• Coordinate executive communications and keep leader informed of commitments.
• Attend meetings as needed and provide back-up support to other assistants.
• Assist senior staff and handle additional administrative duties and special projects.

Skills

Calendar management

Travel planning

Expense reporting

Executive communications

Interpersonal skills

Confidential information handling

Organizational skills

Time management

Onsite work

Education

High School Diploma or GED

Bachelor’s Degree Preferred

Tools

Concur

Microsoft Office

Outlook

Job description

Overview

Waters Corporation is seeking anExecutive Assistant to provide administrative support and serve as a main point of contact for the VP Finance for the Analytical Sciences Division.

The applicant is expected to have a strong commitment to professional ethical standards, including the ability to handle and protect confidential and sensitive information.

Responsibilities

• Calendar management – schedule complex meetings with internal and external parties over various domestic and international time zones
• Plan domestic and international travel itineraries – air, hotel, ground transport
• Process expense reports using Concur software
• Meeting planning and logistics
• Coordinate executive communications
• Work closely and effectively with the leader to keep him informed of upcoming commitments and responsibilities, following up appropriately
• Attend business meetings as needed
• Assist senior staff as needed; provide back-up to other executive assistants
• Other administrative duties, special projects and events, as they may arise

Qualifications

• 5+ years, previous experience working for executives in a corporate environment, preferably in a global organization
• Excellent interpersonal and communication skills, both written and oral, ability to communicate with all levels of staff, senior management, peer administrative personnel
• Requires the highest level of personal integrity, trustworthiness and professional acumen. Able to handle confidential information with discretion
• Excellent organizational skills with the ability to work on many tasks concurrently
• Proactive organizational and problem-solving skills
• Excellent computer skills with mastery of Microsoft Office suite including Outlook
• Excellent attention to detail
• Exceptional written and oral communication skills
• Strong Time Management
• Ability to work onsite in Milford MA

Behavioral Competencies:

• Operates with integrity, transparency and humility
• Acts as a true company owner to advance the overall interests of Waters
• Carries a broad global perspective of markets, tech, and trends
• Balances clear strategic thinking and accountability in execution to deliver results
• Actively creates the conditions for Waters’ people and teams to succeed

Education:

• High School Diploma or GED, Bachelor’s Degree Preferred

Company Description

Waters Corporation (NYSE:WAT) is a global leader in life sciences and diagnostics, dedicated to accelerating the benefits of pioneering science through analytical technologies, informatics, and service. With a focus on regulated, high-volume testing environments, our innovative portfolio harnesses deep scientific expertise across chemistry, physics, and biology. We collaborate with customers around the world to advance the release of effective, high-quality medicines, ensure the safety of food and water, and drive better patient outcomes by detecting diseases earlier, managing routine infections, and combating antibiotic resistance. Through a shared culture of relentless innovation, our passionate team of ~16,000 colleagues turn scientific challenges into breakthroughs that improve lives worldwide.

Diversity and inclusion are fundamental to our core values at Waters Corporation. It benefits our employees, our products, our customers and our community. Waters complies with all applicable federal, state, and local laws. Qualified applicants are considered without regard to sex, race, color, ancestry, national origin, citizenship status, religion, age, marital status (including civil unions), military service, veteran status, pregnancy (including childbirth and related medical conditions), genetic information, sexual orientation, gender identity, legally recognized disability, domestic violence victim status, or any other characteristic protected by law. Waters is proud to be an equal opportunity workplace and is an affirmative action employer. All hiring decisions are based solely on qualifications, merit, and business needs at the time.