Executive Assistant to VP Finance - Analytical Sciences

TA Instruments; Milford (MA); On-site; USD 67,000 - 111,000; Full time

Job summary

Waters Corporation in Milford, MA is seeking an Executive Assistant to provide high-level administrative support to the VP Finance for the Analytical Sciences Division. The role requires discretion, impeccable organization, and the ability to manage sensitive information across global operations.

Key responsibilities include calendar management across time zones, international travel planning, expense reporting with Concur, and coordinating executive communications.

Qualifications

• 5+ years of experience supporting executives in a corporate environment.
• Excellent interpersonal and written/oral communication across all staff levels.
• Highest level of personal integrity; able to handle confidential information with discretion.
• Strong organizational skills with the ability to juggle many tasks concurrently.
• Proactive planning and problem-solving abilities.

Responsibilities

• Manage calendars and schedule complex meetings across domestic and international time zones.
• Plan domestic and international travel itineraries (air, hotel, ground transport).
• Process expense reports using Concur software.
• Plan meetings and logistics; coordinate executive communications.
• Work closely with the leader to keep them informed of commitments and responsibilities.
• Attend business meetings as needed; provide back-up to other executive assistants.
• Assist senior staff and handle other administrative duties and events as they arise.

Skills

Executive support

Communication skills

Discretion

Organization

Tools

Concur

Job description

Waters Corporation in Milford, MA is seeking an Executive Assistant to provide high-level administrative support to the VP Finance for the Analytical Sciences Division. The role requires discretion, impeccable organization, and the ability to manage sensitive information across global operations.

Key responsibilities include calendar management across time zones, international travel planning, expense reporting with Concur, and coordinating executive communications.