Executive Assistant to VP Finance – Analytical Sciences

Waters Corporation; Milford (MA); On-site; USD 70,000 - 95,000; Full time

Job summary

Waters Corporation invites an Executive Assistant to provide high-level administrative support to the VP Finance for the Analytical Sciences Division. The role emphasizes handling confidential information with integrity, coordinating complex schedules, and facilitating executive communications.

The ideal candidate excels in multi-tasking, maintains meticulous attention to detail, and thrives in a fast-paced corporate environment.

Qualifications

• 5+ years of experience supporting executives in a corporate setting, preferably global.
• Strong written and verbal communication with all staff levels.
• Highest level of integrity and ability to handle confidential information.
• Excellent organizational skills and ability to multitask.

Responsibilities

• Manage CEO/VP calendar and schedule complex meetings across domestic and international time zones.
• Plan domestic and international travel itineraries; air, hotel, ground transportation.
• Process expense reports using Concur; ensure accuracy and compliance.
• Plan and execute meetings, including logistics and materials.
• Coordinate executive communications and keep leader informed of commitments.
• Attend meetings as needed and provide back-up support to other assistants.
• Assist senior staff and handle additional administrative duties and special projects.

Skills

Calendar management

Travel planning

Expense reporting

Executive communications

Interpersonal skills

Confidential information handling

Organizational skills

Time management

Onsite work

Education

High School Diploma or GED

Bachelor’s Degree Preferred

Tools

Concur

Microsoft Office

Outlook

Job description

Waters Corporation invites an Executive Assistant to provide high-level administrative support to the VP Finance for the Analytical Sciences Division. The role emphasizes handling confidential information with integrity, coordinating complex schedules, and facilitating executive communications.

The ideal candidate excels in multi-tasking, maintains meticulous attention to detail, and thrives in a fast-paced corporate environment.