Executive Assistant, AI-Driven Ops & Strategy

Gates Foundation; Seattle (WA); On-site; USD 65,000 - 96,000; Full time

Benefits offered by this job

Health benefits

Paid time off

Family leave

Retirement plan

Regional holidays

Job summary

Gates Foundation in Seattle, WA seeks an Executive Assistant to provide high-level strategic administrative support to the COO and senior leaders while strengthening team operations across the Office of the COO. The role blends executive scheduling with program coordination and knowledge management, including AI-enabled process improvements.

You will collaborate across divisions, manage complex calendars, coordinate travel, and help design systems, templates, and workflows to increase efficiency

Qualifications

• Bachelor's degree or equivalent demonstrated experience.
• 5+ years of experience in executive support, administrative leadership, team operations, and/or project or program coordination.
• Complex calendar management, travel coordination, and event/retreat planning experience.
• Deep knowledge of the mission, values, resources, culture, systems, and business strategies.
• Advanced MS Office/Microsoft 365 skills and experience with AI tools.

Responsibilities

• Manage a complex, high-volume calendar across multiple time zones.
• Coordinate travel logistics and itineraries.
• Develop agendas, decks, and follow-up trackers for meetings.
• Support division-level programs and policy library management.
• Build AI-enabled tools and knowledge management solutions.

Skills

Calendar management

Travel coordination

Executive support

Project coordination

AI tools

MS Office 365

Communication

Discretion

Education

Bachelor's degree or equivalent

Tools

SharePoint

Teams

PowerPoint

Excel

OneNote

Copilot

ChatGPT

Job description

Gates Foundation in Seattle, WA seeks an Executive Assistant to provide high-level strategic administrative support to the COO and senior leaders while strengthening team operations across the Office of the COO. The role blends executive scheduling with program coordination and knowledge management, including AI-enabled process improvements.

You will collaborate across divisions, manage complex calendars, coordinate travel, and help design systems, templates, and workflows to increase efficiency