Senior Executive Assistant & Operations Partner

Gates Foundation; Seattle (WA); On-site; USD 51,000 - 71,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage—$

Generous paid time off

Paid family leave

Foundation retirement contribution

Regional holidays

Employee communities

Job summary

The Gates Foundation in Seattle, WA is seeking a Senior Assistant to provide comprehensive administrative support to multiple principals, including calendar management, travel coordination, and expense processing. You will help optimize team operations, planning events and retreats, and supporting knowledge management systems across the division.

With strong judgment, discretion, and collaboration, you will be a central connector ensuring smooth, efficient functioning for leaders and the broader

Qualifications

• Broad experience in high‑level administrative support for senior management.
• Ability to manage calendars across multiple time zones and prioritize competing priorities.
• Experience with travel and expense management, and event planning.

Responsibilities

• Provide high‑level administrative support for principals, prioritizing competing priorities.
• Coordinate calendars, travel, and expenses across time zones.
• Plan events and manage team rhythm of business activities.
• Support knowledge management systems and SharePoint/org chart upkeep.
• Assist with onboarding and team culture initiatives.

Skills

Calendar management

Travel coordination

Expense processing

Knowledge management

Team coordination

Communication

Discretion

MS Office

Outlook

Education

Bachelor’s degree or equivalent demonstrated experience

Tools

SharePoint

CoPilot/ChatGPT/AI tools

MS Teams

Job description

The Gates Foundation in Seattle, WA is seeking a Senior Assistant to provide comprehensive administrative support to multiple principals, including calendar management, travel coordination, and expense processing. You will help optimize team operations, planning events and retreats, and supporting knowledge management systems across the division.

With strong judgment, discretion, and collaboration, you will be a central connector ensuring smooth, efficient functioning for leaders and the broader