Senior Executive Assistant to Leadership

Bill & Melinda Gates Foundation; Seattle (WA); On-site; USD 51,000 - 71,000; Full time

Benefits offered by this job

Comprehensive health benefits

Paid time off

Paid family leave

Retirement contribution

Regional holidays

Employee communities

Job summary

Bill & Melinda Gates Foundation in Seattle, WA seeks a Senior Assistant to provide comprehensive executive support across multiple principals, coordinating complex calendars, travel, and meeting logistics across time zones. You will partner with leaders to optimize productivity and contribute to team operations, events, and knowledge management.

The role requires discretion, strong judgment, and experience supporting senior management. Domestic and international travel up to 15% is possible.

Qualifications

• Bachelor’s degree or equivalent demonstrated experience.
• Broad knowledge of mission, values, resources, culture, systems, and business strategies.
• Experience supporting senior management or executives.

Responsibilities

• Provide high-level administrative support by anticipating and managing competing priorities, handling high volumes of emails, coordinating travel and expense reports, and supporting rhythm of business.
• Leverage AI tools and digital platforms to streamline operations and increase accuracy.
• Manage calendars for principals, including cross-time-zone meetings and conflicts resolution.
• Support knowledge management, SharePoint sites, and org charts as needed.
• Coordinate events, retreats, and team-building activities to reinforce culture and collaboration.
• Oversee travel logistics, visas, lodging, and transportation for leaders.

Skills

Calendar management

Travel coordination

Executive support

Communication

MS Office

Education

Bachelor’s degree

Tools

SharePoint

Outlook

ChatGPT

CoPilot

Job description

Bill & Melinda Gates Foundation in Seattle, WA seeks a Senior Assistant to provide comprehensive executive support across multiple principals, coordinating complex calendars, travel, and meeting logistics across time zones. You will partner with leaders to optimize productivity and contribute to team operations, events, and knowledge management.

The role requires discretion, strong judgment, and experience supporting senior management. Domestic and international travel up to 15% is possible.