Strategic Executive Assistant to COO & Operations

Bill & Melinda Gates Foundation

Seattle (WA)

On-site

USD 65,000 - 97,000

Full time

3 days ago

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Job summary

Bill & Melinda Gates Foundation seeks an Executive Assistant to provide high-level support to the COO and strategic leadership. The role blends principal-facing calendar management with team operations, knowledge management, and program coordination across the Office of the COO and Business Operations.

You will improve processes, prepare briefing materials, and drive operational initiatives using AI-enabled tools.

Qualifications

Bachelor's degree or equivalent demonstrated experience.
5+ years of executive support, administrative leadership, or program coordination.
Experience with calendar management, travel logistics, and events planning.
Deep knowledge of mission, values, and organizational systems; strong judgment and discretion.
Experience building and maintaining knowledge management systems and using AI tools.

Responsibilities

Provide high-level, strategic administrative support to COO and senior staff.
Manage complex calendars across multiple time zones and coordinate travel itineraries.
Develop and optimize division-level processes, templates, and information systems.
Plan team meetings, offsites, and retreats; design agendas and capture decisions.
Identify AI-enabled solutions to streamline recurring work and improve access to information.