Executive Assistant & Advancement Operations Coordinator

Rainbow Acres; Camp Verde (AZ); On-site; USD 52,000 - 72,000; Full time

Benefits offered by this job

Vacation and sick time

Holiday Pay

Medical Insurance

Free Dental Insurance

Free Vision Insurance

403(b) Retirement

Training & Development

Competitive salary

Tuition Reimbursement

Free lunch on scheduled days

Job summary

Rainbow Acres in Camp Verde, AZ is seeking an Advancement Administrative Coordinator to provide administrative, scheduling, and operational support to the Chief Advancement Officer and the broader Advancement team. This role plays a central part in keeping priorities, meetings, communications, calendars, and projects moving smoothly.

This safety sensitive position requires meticulous attention to detail and accountability, with the ability to manage multiple priorities in a fast-paced,

Qualifications

• Minimum of three years in administrative, executive support, office coordination, project coordination, or similar experience.
• Bachelor’s degree preferred or equivalent combination of education and experience.
• Experience managing complex calendars, scheduling meetings, coordinating logistics, and supporting multiple projects.
• Strong proficiency with Microsoft Office, virtual meeting platforms, and CRM/PM systems preferred.
• Excellent written and verbal communication with ability to handle confidential information.
• Ability to prioritize competing demands and work independently.
• Willingness to work flexible hours for events and Advancement responsibilities.
• Alignment with a Christian, faith-based mission preferred.
• Final candidates will submit to security clearance.

Responsibilities

• Provide direct executive support to the Chief Advancement Officer.
• Coordinate administrative needs across fundraising, development operations, marketing, admissions, outreach, and other initiatives.
• Keep departmental priorities, meetings, communications, calendars, and projects moving smoothly.
• Anticipate needs, solve problems, and communicate professionally with staff, residents, donors, volunteers, and partners.

Skills

Calendar management

Executive support

Communication

Discretion & confidentiality

Time management

Team collaboration

Education

Bachelor’s degree or equivalent

Tools

Microsoft Office

CRM systems

Project management tools

Virtual meeting platforms

Job description

Rainbow Acres in Camp Verde, AZ is seeking an Advancement Administrative Coordinator to provide administrative, scheduling, and operational support to the Chief Advancement Officer and the broader Advancement team. This role plays a central part in keeping priorities, meetings, communications, calendars, and projects moving smoothly.

This safety sensitive position requires meticulous attention to detail and accountability, with the ability to manage multiple priorities in a fast-paced,