Advancement Administrative Assistant

College of the Ozarks; Point Lookout (MO); On-site; USD 38,000 - 48,000; Full time

Benefits offered by this job

Paid medical insurance

403b retirement plan

Vacation and sick paid time off

Job summary

The College of the Ozarks is seeking an Advancement Administrative Assistant to support the Advancement team and oversee daily activities of student office assistants. This role reports to the Director of Advancement and focuses on administrative operations, donor gift processing, and event coordination.

The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced environment while providing excellent service to donors and campus partners.

Qualifications

• Minimum of one year of experience in administrative support or related field.
• Valid driver’s license and clean driving record.
• Strong organizational and time-management skills.

Responsibilities

• Supervise and coordinate the daily activities and responsibilities of student office assistants.
• Develop and maintain student work schedules.
• Monitor student worker grades and communicate with the Dean regarding work assignments.
• Perform administrative functions: scheduling, internal communication, office operation, supply ordering and inventory management.
• Process donor gifts and oversee acknowledgments and receipting.
• Manage incoming mail, phone calls, and general office correspondence.
• Coordinate campus tours and donor visits.
• Assist with Advancement communications, event planning, and logistical support.
• Provide additional support as assigned.

Skills

Strong communication

Organizational skills

Time management

Microsoft Office Suite

Customer service

Adaptability

Education

Bachelor's degree in Communications/Business/Finance or related field

Tools

Microsoft Office Suite

Job description

Advancement Administrative Assistant

The College of the Ozarks is seeking a highly organized, detail-oriented Advancement Administrative Assistant to support our Advancement team and play a vital role in donor relations, office operations, and event coordination. This position provides comprehensive administrative support to the Director of Advancement while overseeing the daily activities of student office assistants.

If you thrive in a fast-paced environment, enjoy working with people, and have a passion for organization and service, we encourage you to apply.

Position Overview

The Advancement Administrative Assistant reports directly to the Director of Advancement and serves as a key member of the Advancement Office. This role is responsible for administrative operations, donor gift processing, communications support, student worker supervision, and event coordination.

Key Responsibilities

• Supervise and coordinate the daily activities and responsibilities of student office assistants.
• Develop and maintain student work schedules.
• Monitor student worker grades and communicate with the Dean of Work regarding work assignments.
• Perform a variety of administrative functions, including:
  • Scheduling and calendar management
  • Internal communication
  • Office operation
  • Supply ordering and inventory management
• Process donor gifts and oversee acknowledgments and receipting.
• Manage incoming mail, phone calls, and general office correspondence.
• Coordinate campus tours and donor visits.
• Assist with Advancement communications, event planning, and logistical support.
• Provide additional support and perform other duties as assigned.

Required

• Minimum of one year of experience in administrative support, office administration, or a related field.
• Valid driver's license.
• Strong organizational and time-management skills.

Preferred

• Bachelor's degree in Communications, Business, Finance, or a related field.
• Class E driver's license or the ability to obtain one within two months of employment.

Knowledge, Skills, and Abilities

• Excellent verbal and written communication skills.
• Proficiency with Microsoft Office Suite.
• Ability to learn and adapt to new software applications.
• Strong analytical and problem-solving abilities.
• Effective event planning and project coordination skills.
• Exceptional organization with the ability to manage multiple priorities and deadlines.
• Strong customer service and interpersonal skills.
• High attention to detail, including accuracy in writing, grammar, and mathematical calculations.
• Ability to work independently while contributing positively to a team environment.

Physical Requirements

• Ability to stand and walk for extended periods, up to two hours at a time.
• Ability to effectively communicate verbally and in writing with colleagues, supervisors, donors, and visitors.
• Ability to perform repetitive motions and occasionally lift up to 10 pounds.
• Ability to reach, stoop, read computer screens, distinguish color‑coding, and read fine print.

College of the Ozarks is a small (1500 students) liberal arts, work‑study college with a commitment to Christian faith and service. The successful candidate will support the Academic, Vocational, Christian, Cultural, and Patriotic mission pillars of the College. This is a full time (year-round) non‑exempt position and includes benefits such as paid medical insurance, retirement (403b), and vacation/sick paid time off. The successful applicant must pass a background check.