Executive Assistant & Advancement Specialist

Socket.dev; Summit (NJ); On-site; USD 52,000 - 60,000; Full time

Benefits offered by this job

Subsidized medical, dental, and vision

Life and long‑term disability

Paid vacation and holidays

Free YMCA family membership

Discounts on YMCA programs andservices

Ongoing professional development

12% YMCA retirement plan

Job summary

The Summit Area YMCA seeks an Executive Assistant & Advancement Coordinator to provide high‑level support to our CEO and Vice President of Advancement. This role blends executive administration with donor relations, board engagement, development operations, and special events.

This full‑time role offers proactive problem‑solving, organization, and discretion as you manage calendars, prepare materials, coordinate meetings, and assist with fundraising and communications.

Qualifications

• Bachelor’s degree in business administration, nonprofit management, communications, or a related field preferred, or an equivalent combination of education and relevant experience.
• Experience in nonprofit work and donor relations is a plus.
• Strong written and verbal communication skills and ability to handle confidential information.

Responsibilities

• Provide proactive administrative support to the CEO and Vice President of Advancement, including managing calendars, meetings, appointments, and occasional local travel.
• Coordinate board, committee, and staff meetings; prepare agendas and materials, take minutes, and track follow-up items.
• Manage the fundraising database, including donor records, reporting, auditing, and data integrity.
• Prepare donor communications, correspondence, reports, presentations, and board materials.
• Support fundraising initiatives, special events, and the Annual Campaign.
• Coordinate communications and logistics with board members, donors, volunteers, and vendors.
• Maintain confidential records and organized digital files; support cross‑department collaboration to improve processes.

Skills

Highly organized

Anticipate needs

Attention to detail

Clear communication

Donor relations

Discretion

Education

Bachelor’s degree in business administration or related field

Tools

Bloomerang

Daxko

Microsoft Office

Job description

The Summit Area YMCA seeks an Executive Assistant & Advancement Coordinator to provide high‑level support to our CEO and Vice President of Advancement. This role blends executive administration with donor relations, board engagement, development operations, and special events.

This full‑time role offers proactive problem‑solving, organization, and discretion as you manage calendars, prepare materials, coordinate meetings, and assist with fundraising and communications.