Advancement Administrative Coordinator

Rainbow Acres; Camp Verde (AZ); On-site; USD 52,000 - 72,000; Full time

Benefits offered by this job

Vacation and sick time

Holiday Pay

Medical Insurance

Free Dental Insurance

Free Vision Insurance

403(b) Retirement

Training & Development

Competitive salary

Tuition Reimbursement

Free lunch on scheduled days

Job summary

Rainbow Acres in Camp Verde, AZ is seeking an Advancement Administrative Coordinator to provide administrative, scheduling, and operational support to the Chief Advancement Officer and the broader Advancement team. This role plays a central part in keeping priorities, meetings, communications, calendars, and projects moving smoothly.

This safety sensitive position requires meticulous attention to detail and accountability, with the ability to manage multiple priorities in a fast-paced,

Qualifications

• Minimum of three years in administrative, executive support, office coordination, project coordination, or similar experience.
• Bachelor’s degree preferred or equivalent combination of education and experience.
• Experience managing complex calendars, scheduling meetings, coordinating logistics, and supporting multiple projects.
• Strong proficiency with Microsoft Office, virtual meeting platforms, and CRM/PM systems preferred.
• Excellent written and verbal communication with ability to handle confidential information.
• Ability to prioritize competing demands and work independently.
• Willingness to work flexible hours for events and Advancement responsibilities.
• Alignment with a Christian, faith-based mission preferred.
• Final candidates will submit to security clearance.

Responsibilities

• Provide direct executive support to the Chief Advancement Officer.
• Coordinate administrative needs across fundraising, development operations, marketing, admissions, outreach, and other initiatives.
• Keep departmental priorities, meetings, communications, calendars, and projects moving smoothly.
• Anticipate needs, solve problems, and communicate professionally with staff, residents, donors, volunteers, and partners.

Skills

Calendar management

Executive support

Communication

Discretion & confidentiality

Time management

Team collaboration

Education

Bachelor’s degree or equivalent

Tools

Microsoft Office

CRM systems

Project management tools

Virtual meeting platforms

Job description

Job Overview

The Advancement Administrative Coordinator at Rainbow Acres is a highly organized, service-oriented professional responsible for providing administrative, scheduling, coordination, and operational support to the Chief Advancement Officer and the broader Advancement team. This position plays a central role in keeping departmental priorities, meetings, communications, calendars, projects, and day-to-day administrative functions moving efficiently and effectively.

Benefits

• Vacation and sick time
• Holiday Pay
• Medical Insurance
• Free Dental Insurance
• Free Vision Insurance
• 403(b) Retirement
• Training & Development
• Competitive salary
• Tuition Reimbursement
• Free lunch on scheduled days

Job Overview

The Advancement Administrative Coordinator at Rainbow Acres is a highly organized, service-oriented professional responsible for providing administrative, scheduling, coordination, and operational support to the Chief Advancement Officer and the broader Advancement team. This position plays a central role in keeping departmental priorities, meetings, communications, calendars, projects, and day-to-day administrative functions moving efficiently and effectively.

This is a safety sensitive position requiring strong attention to detail and accountability.

Key Responsibilities

The successful candidate will be proactive, detail-oriented, adaptable, and comfortable managing multiple priorities in a fast-paced, mission-driven environment. They will provide direct executive support to the Chief Advancement Officer while also coordinating administrative needs across fundraising, development operations, marketing, admissions, outreach, and other Advancement initiatives. This position requires strong judgment, discretion, professionalism, and the ability to anticipate needs, solve problems, and communicate effectively with staff, residents, families, donors, volunteers, board members, and community partners.

Qualifications

• A minimum of three (3) years of administrative, executive support, office coordination, project coordination, or similar professional experience; bachelor’s degree preferred or an equivalent combination of education and experience.
• Demonstrated experience managing complex calendars, scheduling meetings, coordinating logistics, and supporting multiple projects and priorities.
• Strong proficiency with Microsoft Office, virtual meeting platforms, and other administrative technology; experience with CRM or project management systems preferred.
• Exceptional organizational skills with strong attention to detail and demonstrated ability to meet deadlines.
• Excellent written and verbal communication skills with the ability to communicate professionally and tactfully with diverse internal and external audiences.
• Proven ability to exercise discretion and maintain confidentiality when handling sensitive organizational, personnel, donor, resident, and family information.
• Ability to work independently, anticipate needs, identify solutions, and appropriately prioritize competing demands.
• Strong interpersonal skills and demonstrated ability to build positive working relationships across departments and with external stakeholders.
• Ability to work flexible hours as organizational events, meetings, and Advancement responsibilities dictate.
• Alignment with a Christian, faith based mission preferred
• Final candidates will be required to submit to our security clearance process.