Executive Assistant & Administrative Coordinator

Talentify; Austell (GA); On-site; USD 32,000 - 34,000; Full time

Job summary

Talentify is seeking an Administrative Coordinator in Austell, GA to support the Park President, Finance, and Administration divisions with a range of tasks. The role requires self-motivation, professionalism, and the ability to manage workload in a fast-paced environment.

Responsibilities include scheduling, travel logistics, document preparation, and coordination with leadership teams. The position offers a dynamic work setting with opportunities for growth and involvement in guest relations

Qualifications

• Advanced Microsoft Office skills, including PowerPoint and Outlook.
• Ability to multitask on a daily basis and meet deadlines.
• Maintain confidentiality of work information and handle sensitive data.
• Initiative, a pleasant demeanor, and a professional appearance.
• Excellent oral and written communication skills to maintain diplomacy and composure.

Responsibilities

• Maintain and coordinate executive calendars, including meetings, travel arrangements, speaking engagements, and special events.
• Prepare meeting materials, presentations, reports, and other documentation needed for business operations.
• Coordinate travel logistics and expense reporting for senior leadership.
• Manage leadership schedules, calendars, and Director on Duty assignments.
• Schedule conference rooms, coordinate catering, and support meeting logistics as needed.
• Welcome and assist executive visitors and business guests.
• Manage incoming calls, correspondence, and inquiries for the Park President's Office.
• Draft, edit, proofread, and distribute communications, reports, presentations, and other business materials.
• Coordinate communication and collaboration with park leadership teams, corporate partners, and external organizations.
• Respond to guest concerns, compliments, inquiries, and complaints, ensuring appropriate follow-up with park departments.
• Support guest relations initiatives and event execution activities through CRM and administrative support.
• Maintain relationships with professional, civic, and community organizations on behalf of the park.
• Manage electronic and physical filing systems for the General Management Office.
• Maintain contracts, licenses, permits, and administrative records.
• Coordinate business license renewals and required postings for assigned properties.
• Ensure compliance with company record retention policies and document management standards.
• Prepare and distribute business reports, analyses, and operational documentation.
• Support accounts payable processes, including check distribution and signature coordination.
• Assist with payroll administration and related documentation.
• Partner with park leadership on special projects, reporting, and business initiatives.
• Coordinate employee recognition programs, including birthdays and work anniversaries.
• Assist with the development and distribution of employee communications and newsletters.
• Support maintenance of internal team member communication platforms and resources.
• Manage office supply inventory and vendor orders.
• Maintain organized and professional office environments.
• Coordinate charitable giving initiatives and community outreach activities.
• Serve as a liaison between the park and community organizations.
• Perform other duties as assigned.

Skills

Multitasking

Communication

Collaboration

Problem solving

Professionalism

Education

High School Diploma, GED, or equivalent

Tools

PowerPoint

Outlook

Microsoft Office

Job description

Talentify is seeking an Administrative Coordinator in Austell, GA to support the Park President, Finance, and Administration divisions with a range of tasks. The role requires self-motivation, professionalism, and the ability to manage workload in a fast-paced environment.

Responsibilities include scheduling, travel logistics, document preparation, and coordination with leadership teams. The position offers a dynamic work setting with opportunities for growth and involvement in guest relations