Executive Assistant, Administration

Shriners Children's; Greenville (SC); On-site; USD 55,000 - 75,000; Full time

Job summary

Shriner's Children's in Greenville, SC is seeking an Executive Assistant to support the Administrator, the Executive Administrative Assistant, and the Board of Governors. You will manage calendars, arrange travel, prepare minutes, and handle confidential communications.

You will coordinate board meetings and special projects, assist with reports, and direct staff, visitors, and patient families to the right resources.

Qualifications

• 4 years of administrative assistant experience within healthcare.
• 5 years of MS Office experience.
• 5 years of related writing/editing skills.
• High School Diploma or GED.

Responsibilities

• Maintain calendars and travel arrangements for executives.
• Attend meetings, take minutes, and distribute actions.
• Coordinate meetings and special activities for the Board of Governors.
• Prepare correspondence and manage confidential information.
• Guide staff, visitors, and patient families to appropriate resources.

Skills

Communication skills

Organizational skills

Time management

Written communication

Education

High School Diploma or GED

Associate’s or Bachelor's Degree (Preferred)

Tools

Microsoft Office

Job description

Company OverviewShriners Children’s is an organization that respects, supports, and values each other. Named as the 2025 best mid-sized employer by Forbes, we are engaged in providing excellence in patient care, embracing multi-disciplinary education, and research with global impact. We foster a learning environment that values evidenced based practice, experience, innovation, and critical thinking. Our compassion, integrity, accountability, and resilience define us as leaders in pediatric specialty care for our children and their families.With 20+ hospitals, outpatient clinics, ambulatory care centers and outreach locations across the globe, we provide excellent care to children up to age 18 regardless of their family’s ability to pay or insurance status. Please click here to learn more about our locations.Job DescriptionThe Executive Assistant, Administration will be responsible for the direct administrative support of the Administrator, Executive Administrative Assistant and the Board of Governors. Coordinates with the Executive Administrative Assistant with Medical Staff activities and support of the Chief of Staff. Maintains calendars, makes travel arrangements, coordinates schedules, attends meetings and composes minutes and other correspondence as directed. Assists with special projects, answers questions, directs employees, visitors and patient families and other constituents to appropriate resources. Maintains confidentiality with sensitive business communications.Board of Governors ActivitiesServes as primary back up to the Executive Administrative AssistantResponsible for typing correspondence and Board information for Chairman of Board and acquires Board Chairman’s signature as needed.Attend Board meetings and perform duties of Recording Secretary as needed.Coordinates meetings and special activities for Board of Governors.Agreements & ContractsHospital lead for maintaining agreements and service contracts in coordination with Shriners Children’s Legal Department.Ensures accurate and timely submission of a variety of monthly and yearly administrative reports.Verbal and Written CommunicationsAnswers incoming phone call courteously, dispatching calls as appropriate & taking accurate message information.Initiates & maintains filing systems allowing for easy document retrieval.Meeting PlanningCoordinates in-house meetings as requested.Maintains a calendar of available meeting space and answers requests for use of such, in-house and out of house.Community RelationsAssists with special events as directed, coordinates group visits & conducts tours upon request.Represents Administrator & Board of Governors appropriately to internal & external parties.Required Qualifications:4 years of administrative assistant experience within healthcare5 years of MS Office experience5 years of related writing/editing skillsHigh School Diploma/GEDPreferred Qualifications:Associate’s or Bachelor's DegreeKnowledge of medical terminologyCompensation is determined based on years of relevant experience and departmental equity.