Administrative Coordinator

Shriners Children’s Hospital; Galveston (TX); On-site; USD 42,000 - 54,000; Full time

Job summary

Shriners Children’s Hospital in Galveston, TX seeks an Administrative Coordinator to support the Director of Ancillary Services. The role requires coordinating meetings, travel, calendars, and preparing documents. You will help develop policies and assist with special projects.

Qualifications include 3–5 years of administrative experience, a High School diploma or GED, and healthcare setting exposure. Bachelor’s degree preferred. On-site position with competitive compensation.

Qualifications

• High School diploma or GED required.
• 3–5 years administrative experience.
• 1 year healthcare setting experience preferred.
• Bachelor degree in healthcare, business or related field preferred.

Responsibilities

• Maintain Director's administrative workflow: meetings, minutes, appointments, calendars, travel.
• Document and communicate needed actions to Director for continuity.
• Provide admin support: correspondences, presentations, databases and templates.
• Assist and lead special projects: scheduling, workflows, process improvements, vendor contact.

Skills

Administrative support

Calendar management

Travel coordination

Communication skills

Education

High School diploma/GED

Bachelor degree (preferred)

Tools

MS Office Suite

Job description

## Administrative CoordinatorApplyremote type: On-Sitelocations: Galveston, TXtime type: Full timeposted on: Posted Yesterdayjob requisition id: JR101343**Company Overview**Shriners Children’s is an organization that respects, supports, and values each other. Named as the 2025 best mid-sized employer by Forbes, we are engaged in providing excellence in patient care, embracing multi-disciplinary education, and research with global impact. We foster a learning environment that values evidenced based practice, experience, innovation, and critical thinking. Our compassion, integrity, accountability, and resilience define us as leaders in pediatric specialty care for our children and their families.With 20+ hospitals, outpatient clinics, ambulatory care centers and outreach locations across the globe, we provide excellent care to children up to age 18 regardless of their family’s ability to pay or insurance status. Please click here to learn more about our locations.**Job Description**The Administrative Coordinator performs advanced level support to the Director of Ancillary Services and Ancillary Services direct reports and staff. Oversees special projects as directed by the Director.**Key Responsibilities:*** Maintains administrative workflow of the Director including coordinating all activities, including meetings, minutes, appointments, calendars, and travel.* Maintains continuity of work operations by documenting and communicating needed actions to Director.* Resolves administrative problems by analyzing information; identifying and communication solutions.* Completes administrative projects by identifying and implementing new technology and resources; redesigning systems; recommending re-deployment of designated resources.* Provides administrative support to include preparing correspondences, presentations, manuscripts, databases and templates.* Develops administrative staff by providing information, educational opportunities, and coaching.* Manage inventory of office supplies; purchase supplies and equipment when needed.* Assist the Director in managing service agreement, capital requests, monthly budget variance review and regulatory requirements (registrations, PMs, etc.)* Assist Director's direct reports by researching, developing, writing, and updating administrative policies, procedures, methods, and guidelines; communicating developments to Director.* Assist, lead and manage special projects of the Director. This may include scheduling meetings, designing workflows, process improvement, contacting vendors, and corresponding with third parties.**Required Qualifications:*** High School diploma / GED**Preferred Qualifications:*** Bachelor degree in healthcare, business or related field* 3-5 years administrative experience* 1 year experience in a health care settingCompensation is determined based on years of relevant experience and departmental equity.