US - Executive Assistant, Medical Staff

Shriners Children's; Spokane (WA); On-site; USD 40,000 - 61,000; Full time

Job summary

Shriners Children’s in Spokane seeks an experienced Executive Assistant to provide calendar management, travel coordination, and confidential support to the Chief and Medical Staff. The role requires discretion, strong MS Office skills, and prior hospital experience.

You will coordinate meetings, prepare minutes, and assist with special projects while ensuring timely communication and professionalism across departments.

Qualifications

• 7 years Executive Assistant/Clerical, preferably in a hospital setting.
• Strong computer skills with MS Word, Powerpoint, and Excel.
• Experience supporting executives and medical staff preferred.

Responsibilities

• Answers incoming phone calls courteously and routes messages.
• Makes travel arrangements for the Chief & Medical Staff office.
• Coordinates in-house meetings and requests space, catering, and minutes.
• Prepares correspondence for Chief & Medical Staff and transcribes minutes within ten days.
• Assists with special events and group visits as directed.

Skills

Executive support

Calendar management

Travel coordination

Communication

Education

Associate or Bachelor's degree

Medical Terminology helpful

Tools

MS Word

PowerPoint

Excel

Job description

Company Overview

Shriners Children’s is an organization that respects, supports, and values each other. Named as the 2025 best mid-sized employer by Forbes, we are engaged in providing excellence in patient care, embracing multi-disciplinary education, and research with global impact. We foster a learning environment that values evidenced based practice, experience, innovation, and critical thinking. Our compassion, integrity, accountability, and resilience define us as leaders in pediatric specialty care for our children and their families.

With 20+ hospitals, outpatient clinics, ambulatory care centers and outreach locations across the globe, we provide excellent care to children up to age 18 regardless of their family’s ability to pay or insurance status. Please click here to learn more about our locations.

Job Description

The Executive Assistant provides administrative support to the Chief and Medical Staff. Maintains calendars, makes travel arrangements, coordinates schedules, attends meetings and composes minutes and other correspondence as directed. Assists with special projects, answers questions, directs employees, visitors and patient families and other constituents to appropriate resources. Maintains confidentiality with sensitive business communications. Shriners Spokane is looking for a full-time Executive Assistant to join the team!

Key Responsibilities:

• Answers incoming phone call courteously, dispatching calls as appropriate & taking accurate message information. Initiates & maintains filing systems allowing for easy document retrieval.
• Makes airline, hotel & rental care arrangements for the Chief & Medical Staff office as needed.
• Coordinates in-house meetings as requested. Maintains a calendar of available meeting space and answers requests for use of such, in-house and out of house. Facilitates meeting set-up and catering as necessary.
• Assists with special events as directed, coordinates group visits & conducts tours upon request
• Prepares correspondence for Chief & Medical Staff office in an accurate & timely manner. Meeting minutes are accurately transcribed & distributed w/in ten working days of each meeting.

Required Qualifications:

• 7 years Executive Assistant/Clerical, preferably in a hospital setting
• Strong computer skills and database applications (MS Word, Powerpoint, Excel).

Preferred Qualifications:

• Associate or Bachelors in related field
• Medical Terminology helpful

The pay range for this position is $29.23 - $43.85. Compensation is determined based on years of relevant experience and departmental equity.