Remote Executive Administrative Assistant

Placements24; United States; Remote; USD 60,000 - 90,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Professional development

Job summary

Placements24 is seeking a remote Executive Administrative Assistant to support senior leadership from home. You will manage complex calendars, coordinate virtual meetings, handle confidential communications, and ensure smooth operations across time zones.

The role requires proactive communication, autonomy, and a track record in high-level executive support within a remote-first culture. Strong tech proficiency is essential.

Qualifications

• Experience supporting senior leaders in fast-paced environments.
• Strong organizational skills and ability to prioritize competing deadlines.
• Excellent written and verbal communication with professional demeanor.
• Proven ability to work independently with minimal supervision.

Responsibilities

• Manage and optimize calendars for multiple executives, including scheduling and conflicts.
• Coordinate virtual meetings and prepare materials for participants.
• Screen and route emails, calls, and communications with discretion.
• Arrange domestic and international travel logistics and visa arrangements.

Skills

Executive support

Calendar management

Communication

Microsoft Office

Remote work

Education

High school diploma

Bachelor’s degree desirable

Tools

Outlook

Word

Excel

PowerPoint

Zoom

Microsoft Teams

Job description

About the Role

Our client is seeking a highly skilled and motivated Remote Executive Administrative Assistant to provide comprehensive support to senior leadership from the comfort of their own home. This is a fully remote position, demanding exceptional organizational skills, proactive communication, and a high degree of autonomy. The successful candidate will manage complex schedules, coordinate virtual meetings, handle sensitive communications, and ensure seamless operational support across various time zones. If you are a self-starter with a proven track record in executive support and thrive in a remote work environment, this is an exceptional opportunity to join a forward-thinking organization without geographical limitations. We are looking for an individual who can seamlessly integrate into a remote-first culture and deliver outstanding results.

Key Responsibilities

• Manage and optimize complex calendars for multiple executives, including scheduling, rescheduling, and conflict resolution.
• Coordinate and prepare materials for virtual meetings, ensuring all participants have necessary information.
• Handle incoming and outgoing communications via email, phone, and other digital platforms, screening and prioritizing as needed.
• Arrange domestic and international travel logistics, including flights, accommodations, and visa arrangements.
• Prepare, edit, and proofread reports, presentations, and other confidential documents.
• Process expense reports and manage departmental budgets with meticulous accuracy.
• Conduct research and compile information on various topics as directed by executives.
• Maintain organized digital filing systems and ensure data security.
• Serve as a liaison between executives and internal/external stakeholders, fostering positive relationships.
• Anticipate needs and proactively identify solutions to support executive productivity.

Requirements

• Extensive experience as an Executive Administrative Assistant or in a similar high-level support role.
• Proven ability to manage complex schedules and prioritize tasks in a remote setting.
• Exceptional proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaborative tools (e.g., Zoom, Microsoft Teams).
• Outstanding written and verbal communication skills, with a professional demeanor.
• Demonstrated ability to work independently with minimal supervision and maintain a high level of productivity.
• Strong problem-solving skills and a proactive, results-oriented approach.
• High school diploma required; a relevant tertiary qualification or certification is highly desirable.
• Experience managing sensitive and confidential information with absolute discretion.
• Comfortable navigating and utilizing various digital communication and project management platforms.
• Demonstrated reliability and commitment to meeting deadlines.

Benefits

• This role offers a competitive salary and a comprehensive benefits package, including health insurance, paid time off, and opportunities for ongoing professional development through online courses and virtual conferences.
• Enjoy the flexibility and autonomy of a fully remote position, allowing for an excellent work-life balance.
• Join a dynamic and collaborative team that embraces remote work and values its employees' contributions.
• Our client is committed to fostering a positive and inclusive virtual work environment, providing the tools and support necessary for success from anywhere.