ADMINISTRATIVE SUPPORT-EXEC

Jobgether; United States; Remote; USD 93,000 - 120,000; Full time

Benefits offered by this job

Fully remote working arrangement

Comprehensive health insurance

401(k) retirement savings plan

Disability and life insurance

Employee stock purchase plan

Paid time off (PTO)

Job summary

Jobgether is partnering to fill an Administrative Support-Executive role based in the United States. The successful candidate will support the SVP/General Manager and senior leaders, coordinating complex calendars, international travel, and executive events in a global, remote-first environment.

This role emphasizes proactive communication, strategic prioritization, and the use of Microsoft 365 and AI tools to streamline workflows. Candidates should thrive in a fast-paced, cross-cultural setting.

Qualifications

• 7+ years supporting senior executives in global, fast-paced settings.
• Strong organizational, prioritization, communication, and time-management skills.
• Discretion with confidential information and sound judgment.
• Proactive, capable of anticipating leadership needs across cultures.
• Experience working remotely in a global environment.

Responsibilities

• Manage executive calendars and priorities to align with objectives.
• Coordinate domestic and international travel and expenses.
• Prepare meeting agendas and materials for leadership meetings.
• Ensure timely follow-up on decisions and action items.
• Leverage Microsoft 365 and AI tools to improve productivity.
• Foster cross-functional collaboration across regions.

Skills

Organizational skills

Prioritization

Communication

Time management

Discretion

Relationship-building

Independent work

Education

7+ years executive support experience

Tools

Microsoft 365

Copilot/AI tools

Digital solutions

Job description

This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for an Administrative Support-Executive based in the United States.

The Executive Administrative Support professional will provide high-level assistance to the SVP/General Manager and other senior leadership team members within a complex, global business environment. This highly visible role focuses on enhancing executive effectiveness by managing priorities, coordinating strategic activities, and anticipating leadership needs. You will oversee complex calendars, international travel, leadership meetings, and executive events while ensuring seamless communication across global teams. Working with stakeholders across the Americas, Europe, and Asia, you will help leaders stay focused on critical business objectives. You will also leverage Microsoft 365, AI-powered tools, and digital solutions to streamline administrative processes and improve productivity. This remote opportunity is ideal for a proactive professional who combines exceptional organizational skills, sound judgment, and business acumen.

Accountabilities

Responsibilities

• Managing executive calendars, priorities, appointments, and commitments to ensure alignment with critical business objectives.
• Anticipating scheduling conflicts, travel requirements, emerging needs, and follow-up actions to support proactive decision-making.
• Optimizing executive schedules and protecting leadership time by prioritizing high-value activities.
• Coordinating complex domestic and international travel arrangements, expense reporting, and executive administration.
• Organizing leadership meetings, business reviews, customer engagements, site visits, and executive events.
• Preparing meeting agendas, presentations, briefing materials, logistics, and stakeholder communications to ensure productive discussions.
• Providing executives with relevant information and context to support important business discussions and decisions.
• Tracking decisions, commitments, deadlines, and action items to ensure accountability and timely execution.
• Maintaining effective information flow across leadership teams and stakeholders, facilitating seamless communication and coordination.
• Leveraging Microsoft 365, Copilot, AI-powered solutions, and digital tools to improve productivity and collaboration.
• Simplifying, automating, and standardizing administrative workflows to enhance efficiency and establish best practices.
• Building strong working relationships across departments, geographical regions, cultures, and organizational levels.
• Encouraging collaboration, knowledge sharing, and capability development within the executive assistant community.
• Developing a strong understanding of business strategy, customer needs, organizational priorities, and operational activities to anticipate leadership requirements.

Requirements

• At least 7 years of proven experience supporting senior executives in complex, fast-paced business environments.
• Exceptional organizational, prioritization, communication, and time-management skills.
• Strong judgment, discretion, and the ability to manage confidential and sensitive information.
• Proactive approach with the ability to anticipate executive needs, challenge priorities when appropriate, and adapt to changing circumstances.
• Advanced proficiency in Microsoft 365, with demonstrated AI competency and strong digital fluency.
• Excellent relationship-building and interpersonal skills, particularly when collaborating across cultures, geographies, and organizational levels.
• Ability to work independently and effectively in a global, remote environment.
• Strong continuous improvement mindset, learning agility, and problem‑solving capabilities.
• Exceptional attention to detail, combined with the ability to prioritize speed, simplicity, and efficiency when necessary.
• Preferred experience supporting global business leaders or senior leadership teams.
• Previous experience in manufacturing, industrial technology, or similarly complex global organizations is an advantage.
• Experience improving administrative processes and coordinating executive meetings, business reviews, and corporate events is preferred.
• Strong business and financial acumen, with experience working across international teams and multicultural environments.

Benefits

• Annual base salary: $92,600–$120,000, depending on experience, qualifications, and geographical location.
• Additional incentive compensation opportunities.
• Comprehensive health insurance coverage.
• 401(k) retirement savings plan.
• Disability and life insurance.
• Employee stock purchase plan.
• Paid time off (PTO).
• Additional voluntary benefits.
• Fully remote working arrangement.
• Opportunity to collaborate with senior executives and global leadership teams.
• Exposure to international business operations and strategic decision‑making.
• Opportunities to develop digital skills and contribute to process innovation.
• Collaborative environment that encourages professional growth, continuous improvement, and knowledge sharing.

We appreciate your interest and wish you the best!