Executive Assistant 1, MCVI Administration, FT, 8A-4:30P

Baptist Health; Miami (FL); On-site; USD 32,000 - 41,000; Full time

Benefits offered by this job

Career growth

Health and wellness resources

Wellness program to reduce deductible

Tuition reimbursement

Job summary

Baptist Health is seeking an Executive Assistant 1 to provide high-level clerical and administrative support to a VP/COO or equivalent. You will handle complex scheduling, prepare documents, and manage correspondence while maintaining confidentiality and professional discretion.

Experience in office administration with strong MS Office skills is required, along with excellent written and verbal communication.

Qualifications

• High School Diploma or equivalent required.
• Associates degree preferred.
• Clerical/administrative experience.
• Advanced computer knowledge including MS Office Tools and Internet.
• Ability to operate office equipment; strong written and verbal communication.

Responsibilities

• Provide executive clerical support to assigned VP/COO or equivalent.
• Arrange conferences and calendars; coordinate meetings and travel as needed.
• Answer inquiries per established policies; transcribe dictation and draft correspondence.
• Prepare reports and conduct data research for special projects as required.
• Relieve supervisor of administrative details through proactive task management.

Skills

Written communication

Verbal communication

Confidentiality

Policy knowledge

Office administration

Education

High School Diploma

Associates degree preferred

Tools

MS Office

Internet

Office equipment operation

Job description

Baptist Health is the region's largest not-for-profit healthcare organization, with 12 hospitals, over 29,000 employees, 4,500 physicians and 200 outpatient centers, urgent care facilities and physician practices across Miami-Dade, Monroe, Broward and Palm Beach counties. With internationally renowned centres of excellence in cancer, cardiovascular care, orthopedics and sports medicine, and neurosciences, Baptist Health is supported by philanthropy and driven by its faith-based mission of medical excellence. For 26 years, we've been named one of Fortune's 100 Best Companies to Work For, and in the 2025-2026 U.S. News & World Report Best Hospital Rankings, Baptist Health was the most awarded healthcare system in South Florida, earning 63 high-performing honors.

What truly sets us apart is our people. At Baptist Health, we create personal connections with our colleagues that go beyond the workplace, and we form meaningful relationships with patients and their families that extend beyond delivering care. Many of us have walked in our patients' shoes ourselves and that shared experience fuels out commitment to compassion and quality. Our culture is rooted in purpose, and every team member plays a part in making a positive impact - because when it comes to caring for people, we're all in.

At Baptist Health, we’re committed to supporting our employees at every stage of their journey, both personally and professionally. Our approach is rooted in a "grow our own" philosophy, designed to help our team members build meaningful, long-term careers with us, supported by benefits that make a real difference, including:

• Career growth and development opportunities, with clear pathways and ongoing support
• Comprehensive health and wellness resources that go beyond traditional benefits
• A wellness program that can help employees eliminate their medical plan deductible, reducing out-of-pocket healthcare costs
• Tuition reimbursement to support continued learning and advancement
• And so much more

Description

The Executive Assistant 1 is executive clerical and related administrative work reporting to a Entity VP/COO, Corp Functional VP, or Foundation VP. Employees in this position perform a variety of complex clerical, administrative and special projects related work to the entity where they are assigned. Emphasis of the work is on the performance of advanced clerical duties requiring considerable knowledge of the executive(s) responsibilities and an understanding of the policies, programs, procedures and regulations in effect in the entity. Duties typical include arranging for and attending conferences, independently answering inquiries where there is established policy or precedent action, taking and transcribing dictation, composing and typing correspondence and performing research to compile data for special reports and other purposes. Employees utilize a variety of office skills and considerable independent judgement in relieving supervisor of administrative details. General supervision is received from the employee's leader who reviews work for satisfactory performance of executive clerical duties and for attainment of desired goals and objectives. Estimated pay range for this position is $23.21 - $29.48 / hour depending on experience.

Qualifications

Degrees

• High School Diploma, Certificate of Attendance, Certificate of Completion, GED or equivalent training or experience required.

Additional Qualifications

• Associates degree preferred.
• Clerical/administrative experience.
• Advanced computer knowledge, to include knowledge of MS Office Tools and Internet.
• Ability to operate office equipment (i.e. copiers, fax machines, printers etc.) Work requires written and verbal communication skills.
• General knowledge of company policies, practices and operations.
• Must be able to maintain confidentiality.

Minimum Required Experience: 3 Years

EOE, including disability/vets