Job Posting Title Executive Assistant - Administration - Bayfront Health

Bayfrontstpete; Orlando (FL); On-site; USD 45,000 - 65,000; Full time

Job summary

Bayfrontstpete is seeking a qualified individual for the position of Senior Executive Assistant in Orlando. The role involves performing advanced administrative duties, planning and coordinating various functions, and serving as a key resource to the Senior Vice President.

The ideal candidate must possess an Associate’s degree, have 5 years of relevant experience, and be proficient in Microsoft Office applications. The position requires strong communication skills and the ability to enhance the productivity of senior leadership.

Qualifications

• Five years of customer service, administrative, secretarial or related experience.
• Highly proficient in Microsoft Word, Excel, PowerPoint, and Access.
• Microsoft Office Certification preferred.

Responsibilities

• Plans and carries out administrative functions.
• Serves as a resource to physician leaders.
• Manages departmental operating plan and budget.
• Conducts research, creates presentations, and prepares reports.
• Schedules and maintains calendar of appointments and meetings.
• Enhances productivity of Senior Executive.

Skills

Administrative skills

Customer service

Communication

Microsoft Office proficiency

Education

Associate’s degree

Tools

Microsoft Office

Job description

Position Summary

Performs advanced, diversified and confidential administrative duties requiring broad and comprehensive experience, skill, and knowledge of organization policies and practices for the Senior Vice President.

Responsibilities

• Plans and carries out administrative functions requiring considerable knowledge of the organization.
• Serves as a resource to physician leaders for interactions with the Bayfront Health Executive Offices.
• Assists with building relationships and educating targeted organizations and community leaders in developing a better understanding of Bayfront Health and its role in the community.
• Manages within the approved budget and department operating plan and provides leadership for the day to day operational and budgetary activities.
• Participates in developing and implementing departmental processes designed for maximization of productivity and quality.
• Conducts research, data collection, and analysis of information with minimal supervision. Creates, prepares and coordinates presentations, including charts, graphs as requested. Prepares routine and non-routine reports and performs special projects.
• Reviews all correspondence and prepares routine and non-routine correspondence for review by the executive office.
• Schedules and maintains calendar of appointments, meetings and travel, and itineraries, and coordinates related arrangements.
• Enhances productivity of Senior Executive by assuming responsibility for designated leadership accountabilities and deliverables.
• Answers phone calls and independently resolves complex inquiries and refers to the Senior Executive as necessary. Screens and directs calls and visitors appropriately.
• Reconciles procurement card transactions and prepares expense reports.
• Maintains reasonably regular, punctual attendance consistent with Orlando Health policies, the ADA, FMLA and other federal, state and local standards.
• Maintains compliance with all Orlando Health policies and procedures.

Qualifications

Education/Training

• Associate’s degree required.
• Highly proficient in word processing, spreadsheet, presentation and database software, preferably Microsoft Office based products (Word, Excel, PowerPoint, Access).

Licensure/Certification

• Microsoft Office Certification preferred.

Experience

Five (5) years of customer service, administrative, secretarial or related experience.