Executive Assistant

The Dolben Company, Inc.; Woburn (MA); On-site; USD 59,000 - 70,000; Full time

Benefits offered by this job

Health & Wellness Benefits

Paid Leave

Retirement Planning

Dolben University

Competitive compensation

Job summary

The Dolben Company is seeking an experienced Executive Assistant to join our Corporate Office in Woburn, MA. This fully on-site role supports the CFO, Owners, Controllers, and Accounting Department with high-level administrative duties and confidential information handling.

You will manage report packages, schedules, year-end support, bank documents, and multi-department coordination in a fast-paced real estate environment.

Qualifications

• Prior experience in an Executive Assistant or senior administrative support role.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Word and Excel; knowledge of Access or other database software is a plus.
• Experience with desktop publishing is a plus.
• Strong mathematical skills.
• The ability to multi-task, meet deadlines, and work independently.
• A positive, can-do attitude and a sharp, professional appearance.
• Discretion and good judgement when handling confidential information.

Responsibilities

• Providing high-level administrative support to the CFO, Owners, and Controllers.
• Preparing and distributing report packages and maintaining various departmental schedules.
• Assisting with the year-end process and supporting the Accounting Department.
• Opening bank accounts and reading, reviewing, and interpreting documents such as contracts, proposals, bank agreements, partnership documents, and spreadsheets.
• Scheduling appointments, preparing outgoing mail, routing incoming mail, and greeting visitors.
• Managing competing priorities with discretion, accuracy, and attention to detail.
• Partnering across departments to keep executive priorities moving forward.

Skills

Verbal communication

Written communication

Multi-tasking

Professional appearance

Discretion

Mathematical skills

Tools

Microsoft Word

Microsoft Excel

Access

Job description

EXECUTIVE ASSISTANT

We are seeking an experienced and energetic Executive Assistant with excellent verbal and written communication skills to join our Corporate Office in Woburn, MA. The Executive Assistant will report directly to the Chief Financial Officer, Owners, and Controllers, while also providing support to the Accounting Department. This is a dynamic role for a polished professional who thrives in a fast-paced environment, takes initiative, and brings a positive, can-do attitude to everything they do.

This is a fully on-site position based in our Corporate Office in Woburn, MA.

As an Executive Assistant, your primary responsibilities include:

• Providing high-level administrative support to the CFO, Owners, and Controllers
• Preparing and distributing report packages and maintaining various departmental schedules
• Assisting with the year-end process and supporting the Accounting Department
• Opening bank accounts and reading, reviewing, and interpreting documents such as contracts, proposals, bank agreements, partnership documents, and spreadsheets
• Scheduling appointments, preparing outgoing mail, routing incoming mail, and greeting visitors
• Managing competing priorities with discretion, accuracy, and attention to detail
• Partnering across departments to keep executive priorities moving forward.

What You Bring to Us:

• Prior experience in an Executive Assistant or senior administrative support role
• Excellent written and verbal communication skills
• Proficiency in Microsoft Word and Excel; knowledge of Access or other database software is a plus
• Experience with desktop publishing is a plus
• Strong mathematical skills
• The ability to multi-task, meet deadlines, and work independently
• A positive, can-do attitude and a sharp, professional appearance
• Discretion and good judgment when handling confidential information

What We Bring You:

The Dolben Company is a dynamic real estate company with a family-inspired culture, developing and managing best-in-class communities throughout New England, the Mid-Atlantic, and Southwest Florida. We attribute our legacy of success to our highly talented team members.

Working on our team and in this position, you can expect:

• Competitive compensation. $43-51 hourly rate. Compensation levels are determined in accordance with the employee’s qualifications and experience. Factors considered include, but are not limited to, length and relevance of prior work experience, educational attainment, professional licensure or certifications, specialized skills, and demonstrated competencies directly related to the position.
• Health & Wellness Benefits. We offer coverage for medical, dental, and vision.
• Paid Leave. We provide paid vacation, sick, and personal holidays.
• Retirement Planning. We offer a 401k program with company match.
• Dolben University. Training Educational programs to support career development, growth, and industry credentials.

Dolben Company is proudly an Equal Opportunity Employer EOE/M/F/D/V.

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