Executive Assistant

Incendia Partners; Boston (MA); Presencial; USD 80.000 - 120.000; Jornada completa

Descripción de la vacante

Incendia Partners is seeking an experienced Executive Assistant to support a Managing Director, Principal, VP, and a team of Associates and Analysts in Boston. The role focuses on proactive calendar management, travel coordination, and preparation of presentations to keep the team highly productive.

You will handle confidential tasks, improve processes, and provide personal support as needed in a fast-paced investment environment. Strong communication and organizational skills are essential.

Formación

• 5+ years of EA experience in a corporate environment.
• Private equity or investment management experience preferred.
• Exceptional organization and attention to detail with strong written and verbal communication.
• Ability to anticipate needs, solve problems, and manage priorities under deadlines.

Responsabilidades

• Manage complex calendars and scheduling for senior investment professionals.
• Coordinate domestic and international travel, including visas.
• Prepare presentations, manage correspondence, and handle expenses.
• Maintain contacts, organize files, and ensure confidentiality.
• Coordinate with IT and provide office coverage with the team.

Conocimientos

Calendar management

Travel coordination

Presentation preparation

Executive support

Communication

Microsoft Office

SAP Concur

Herramientas

Microsoft Office

SAP Concur

Descripción del empleo

Executive Assistant – Private Equity | Boston, MA

Are you a proactive, detail-oriented Executive Assistant who thrives in a fast-paced, high-performing environment? Join a dynamic investment team where no two days are the same and your ability to stay one step ahead will make a real impact.

We’re seeking an experienced Executive Assistant to support a Managing Director, Principal, VP, and a team of Associates and Analysts at a leading investment firm. This is an opportunity for a polished, resourceful professional who enjoys being the go-to person, anticipating needs, and keeping a busy team running seamlessly.

What You’ll Do:

• Manage complex calendars and scheduling, serving as a trusted gatekeeper to senior investment professionals.
• Coordinate domestic and international travel, including flights, hotels, ground transportation, and visa arrangements.
• Prepare presentations, manage correspondence, and handle expense reporting.
• Maintain contacts, organize files, and ensure all administrative details are handled with accuracy and discretion.
• Coordinate with IT to keep technology and equipment running smoothly.
• Provide phone coverage and collaborate with the broader administrative team to ensure seamless office operations.
• Step in wherever needed, including occasional personal support and backup coverage for colleagues.

What We’re Looking For:

• 5+ years of relevant Executive Assistant experience in a corporate environment.
• Private equity or investment management experience strongly preferred.
• Exceptional organizational skills and attention to detail, with outstanding written and verbal communication.
• Strong judgment, emotional intelligence, and the ability to build relationships at every level.
• A proactive mindset with the ability to anticipate needs, solve problems, and manage competing priorities under tight deadlines.
• Advanced proficiency in Microsoft Office; experience with SAP Concur is a plus.
• A true team player who brings a positive attitude, professionalism, and a willingness to roll up their sleeves.

The Details:

• Schedule: Monday–Friday, typically 8:00 AM–5:00 PM, with flexibility required
• Compensation: Competitive, based on experience
• Position Type: Full-time, non-exempt, with overtime expected

The Ideal Candidate

You’re someone who takes ownership, stays calm under pressure, and finds solutions when others hit roadblocks. You understand the importance of confidentiality, know how to prioritize in a constantly changing environment, and take pride in making the people around you more effective. You’re equally comfortable managing complex calendars and handling the small details that keep an office running smoothly.

If you enjoy being a trusted partner to senior professionals and thrive in a demanding, team-oriented environment, we’d love to hear from you!