Executive Assistant

Forrest Solutions; Tulsa (OK); On-site; USD 50,000 - 70,000; Full time

Job summary

A leading legal services firm in Tulsa is seeking an Executive Assistant to support the Office Managing Partner. The ideal candidate will excel in a fast-paced, client-focused environment and have solid experience in high-level administrative roles. Key responsibilities include managing calendars, coordinating travel, and ensuring professional office management. This full-time position offers a dynamic workplace where organizational talent and client service are key.

Qualifications

• Solid experience in high-level administrative support.
• Professional polish and proactive mindset.
• Adaptability in a dynamic, client-driven setting.

Responsibilities

• Serve as the go-to support for the Office Managing Partner.
• Organize meetings and support logistics for events.
• Manage correspondence and prepare materials for the OMP.

Skills

Organizational skills

Time management

Communication skills

Client service

Tech troubleshooting

Tools

WebEx

Microsoft Teams

LinkedIn

Job description

Are you an organized, proactive professional who thrives in fast-paced, client-focused environments? We’re looking for an Executive Assistant to be the right hand to our Office Managing Partner (OMP). This role balances high-level administrative support with polished client service to keep the office running seamlessly.

What You’ll Do

• Serve as the go-to support for the OMP, handling calendars, emails, reports, and correspondence.
• Coordinate travel arrangements, expense reports, and professional requirements (CPE/CPA).
• Draft, edit, and format documents to firm standards, ensuring every detail is polished.
• Manage special touches—reservations, client/staff gifts, and office communications.
• Organize meetings via WebEx, Microsoft Teams, and video conferencing.
• Coordinate catering, A/V, and room logistics for seamless internal and external meetings.
• Prepare research and briefing materials to set the OMP up for success.
• Keep the office organized and client-ready—restocking supplies, tracking maintenance, and supporting vendors.
• Troubleshoot A/V or tech issues and assist with set-ups for office activities.
• Ensure shared spaces reflect professionalism and hospitality.
• Welcome and escort visitors, ensuring a high-end client experience.
• Partner with colleagues and leadership teams to stay aligned on priorities.
• Participate in monthly Executive Concierge calls and contribute best practices.

What You Bring

• Solid experience as an Executive Assistant or in high-level administrative support.
• Experience with WebEx, Teams, and LinkedIn/social media tools a plus.
• Exceptional organizational and time-management skills—able to juggle multiple priorities with ease.
• Professional polish, strong communication skills, and a proactive mindset.
• Adaptability to thrive in a dynamic, client-driven setting.

Why You’ll Love It Here

• Be at the center of operations, directly supporting firm leadership.
• Enjoy a role that’s both high-impact and hands-on, with variety every day.
• Work in a professional environment that values excellence, collaboration, and growth.

Ready to step into a role where your organizational talent and professional polish truly shine? Apply today and join us in supporting leadership at the highest level.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Seniority level

• Associate

Employment type

• Full-time

Job function

• Administrative

Industries

• Legal Services