Executive Assistant

Beacon Hill Staffing Group; Westwood (MA); On-site; USD 44,000 - 63,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

Leave programs

Job summary

Beacon Hill Staffing Group is seeking an experienced Executive Assistant to support the VP of IT and other senior leaders in Westwood, MA. This fully onsite role requires managing calendars, coordinating travel across time zones, and preparing leadership materials.

The ideal candidate has 5+ years in senior admin roles, strong MS Office and Teams skills, and a demonstrated ability to handle confidential information with professionalism. Occasional after-hours support may be needed.

Qualifications

• 5+ years of Executive Assistant or Senior Administrative Assistant experience.
• Experience supporting multiple senior-level executives.
• Prior experience supporting a VP of IT strongly preferred.
• Experience supporting executives across different countries and time zones.
• Advanced Microsoft Outlook, PowerPoint, Excel, and Teams skills.
• Strong executive presence, discretion and interpersonal awareness.
• Experience coordinating complex domestic and international travel.
• Occasionally provide support outside core hours and on weekends.
• Fully onsite in Westwood

Responsibilities

• Support multiple senior executives, primarily the VP of IT.
• Manage complex calendars and meetings across international time zones.
• Coordinate domestic and international executive travel.
• Prepare presentations, executive correspondence, reports, and leadership/board materials.
• Manage expense reporting, itineraries, and executive logistics.
• Serve as a polished point of contact for internal and external stakeholders.
• Maintain confidentiality and proactively support shifting executive priorities.

Skills

Executive support

Calendar management

Travel coordination

Presentation prep

Expense reporting

Discretion & confidentiality

Interpersonal awareness

Cross-country coordination

Tools

Microsoft Outlook

PowerPoint

Excel

Teams

Job description

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing.

This confidential Executive Assistant position is an opportunity in Westwood, MA with a well-established global manufacturing and industrial organization paying $38.83/hour. Hours are 8:00 AM-5:00 PM, Monday-Friday, fully onsite, with occasional after-hours or weekend flexibility needed to support international executives. Parking is available.

Key Responsibilities:

• Support multiple senior executives, primarily the VP of IT
• Manage complex calendars and meetings across international time zones
• Coordinate domestic and international executive travel
• Prepare presentations, executive correspondence, reports, and leadership/board materials
• Manage expense reporting, itineraries, and executive logistics
• Serve as a polished point of contact for internal and external stakeholders
• Maintain strict confidentiality and proactively support shifting executive priorities

Candidate Qualifications:

• 5+ years of Executive Assistant or Senior Administrative Assistant experience
• Experience supporting multiple senior-level executives
• Prior experience supporting a VP of IT strongly preferred
• Experience supporting executives across different countries and time zones
• Advanced Microsoft Outlook, PowerPoint, Excel, and Teams skills
• Strong executive presence, professionalism, discretion, and interpersonal awareness
• Experience coordinating complex domestic and international travel
• Willingness to occasionally provide support outside core hours and on weekends
• Must be comfortable working fully onsite in Westwood

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you. Beacon Hill. Employing the Future (TM)