Executive Assistant to Senior Leadership

Beacon Hill Staffing Group, LLC; Dallas (TX); Híbrido; USD 90.000 - 100.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

5% bonus

Descripción de la vacante

Beacon Hill Staffing Group is seeking an experienced Executive Assistant to support two senior leaders in Dallas in a fast-paced Integration & Transformation function.

This direct-hire role offers a base salary of $90,000–$100,000 plus a 5% bonus with hybrid potential.

Formación

• 5+ years of Executive Assistant or equivalent experience supporting senior leaders.
• Strong calendar, travel, meeting, and expense management skills.
• Excellent organizational abilities with high attention to detail.
• Proactive, discreet, and capable of multitasking in a fast-paced environment.

Responsabilidades

• Provide high-level administrative and operational support to two senior leaders.
• Manage calendars, scheduling, and competing priorities.
• Coordinate domestic travel, itineraries, accommodations, and logistics.
• Prepare and reconcile expense reports.
• Attend meetings, take notes, document action items, and ensure follow-up.
• Prepare agendas, presentations, briefing materials, and meeting documentation.
• Help executives prioritize responsibilities and stay organized.
• Coordinate meetings and communication across departments and external stakeholders.
• Support offsite meetings, leadership events, and other executive activities.
• Assist with cross-functional projects and project management initiatives.

Conocimientos

Calendar management

Travel coordination

Expense management

Cross-functional collaboration

Executive communication

Educación

High school diploma

Bachelor's degree preferred

Herramientas

Outlook

Teams

Word

Excel

PowerPoint

Microsoft 365 Suite

Descripción del empleo

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing.

Executive Assistant to Senior LeadershipLocation: Dallas, TX | Hybrid potential Type: Direct Hire / Permanent Salary: $90,000-$100,000 base + 5% bonus

Position Overview

We are seeking an experienced, proactive Executive Assistant to support two senior leaders within a fast-paced Integration & Transformation function. This is a highly visible position for someone who thrives in an energetic environment and enjoys working as a true partner to executive leadership.

Key Responsibilities

• Provide high-level administrative and operational support to two senior leaders
• Manage complex calendars, meetings, scheduling, and competing priorities
• Coordinate domestic travel, itineraries, accommodations, and logistics
• Prepare and reconcile expense reports
• Attend meetings, take detailed notes, document action items, and ensure appropriate follow-up
• Prepare agendas, presentations, briefing materials, and meeting documentation
• Help executives prioritize responsibilities and stay organized
• Coordinate meetings and communication across departments and external stakeholders
• Support offsite meetings, leadership events, and other executive activities
• Assist with cross-functional projects and project management initiatives
• Anticipate executive needs and proactively resolve scheduling or operational issues
• Track deadlines, deliverables, and action items to help drive accountability
• Handle confidential and sensitive information with discretion
• Build strong working relationships across leadership teams and departments

Qualifications

• 5+ years of Executive Assistant, executive operations, or high-level administrative experience required
• Previous experience directly supporting senior-level executives
• Strong calendar, travel, meeting, and expense management experience
• Excellent organizational skills and attention to detail
• Strong follow-through and ability to manage multiple priorities
• Comfortable working in a fast-paced, high-energy environment
• Proactive mindset with the ability to anticipate needs without constant direction
• Strong written and verbal communication skills
• Professional executive presence and sound judgment
• Ability to collaborate with executives as a trusted partner and contribute to organization and strategy
• Experience with project coordination or project management is highly desirable
• Proficiency with Microsoft 365, including Outlook, Teams, Word, Excel, and PowerPoint
• High school diploma required; bachelor's degree preferred

Ideal Candidate

The ideal candidate is high-energy, proactive, polished, and extremely organized. This person should be comfortable supporting two dynamic senior leaders, keeping multiple priorities moving, and holding people accountable for follow-up. This opportunity is especially well suited for an Executive Assistant who enjoys being more than a calendar manager and wants to serve as a strategic partner who helps leadership stay organized, prepared, and focused on execution.

Why This Opportunity?

• Direct-hire opportunity
• $90K-$100K base salary + 5% bonus
• Potential hybrid flexibility in Dallas
• High visibility with senior leadership
• Opportunity to support strategic, cross-functional initiatives
• Combination of executive support and project coordination responsibilities

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you. Beacon Hill. Employing the Future