Senior Director, Administrative Services

Beacon Hill Staffing Group; New York (NY); In loco; USD 225.000 - 275.000; Tempo pieno

Vantaggi offerti da questo lavoro

Performance bonus

Employer-paid medical

401(k) with company contribution

Generous PTO

Descrizione del lavoro

Beacon Hill Staffing Group is seeking an experienced Senior Director of Administrative Services to lead a nationwide administrative services function, spanning office management, facilities, operations, and enterprise programs. The role requires strategic leadership with hands-on execution and deep people management experience.

The position is onsite five days a week in NYC with one day per week in New Jersey and periodic travel to other U.S. offices.

Competenze

• 10+ years of progressive administrative, office, facilities, or business management experience, including oversight of multiple geographic offices.
• Bachelor's degree or equivalent combination of education and professional experience.
• Deep people leadership experience, including coaching managers, performance management, employee relations, retention, and succession planning.
• Demonstrated experience managing departmental budgets, vendor relationships, contract negotiations, corporate travel programs, and administrative governance.
• Experience overseeing office relocations, renovations, expansions, facilities strategy, and other large-scale workplace projects.
• Strategic, collaborative leader with excellent executive communication, project management, problem-solving, and change-management skills.

Mansioni

• Lead and develop a nationwide Administrative Services organization of approximately 50 professionals across office management, facilities, administrative support, and related functions.
• Establish the strategy, service standards, operating model, policies, and long-term roadmap for Administrative Services while partnering closely with senior leadership.
• Coach and develop managers, oversee performance and employee relations matters, and drive retention, succession planning, training, and career development across the function.
• Own administrative budgets, cost management, vendor strategy, contract negotiations, corporate travel, card programs, and other enterprise-wide administrative services.
• Provide strategic oversight of facilities and real estate initiatives, including office relocations, expansions, renovations, space planning, workplace safety, and business continuity.
• Drive continuous improvement through technology, AI, automation, and cross-office best practices while leading special projects, events, and company-wide operational initiatives.

Conoscenze

Strategic leadership

People management

Executive communication

Budget management

Vendor management

Contract negotiations

Project management

Change management

Cross-functional collaboration

Formazione

Bachelor's degree

Descrizione del lavoro

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing.

Our client is seeking an experienced Senior Director of Administrative Services to lead a nationwide administrative services function spanning administrative management, real estate, operations, and enterprise programs. The ideal candidate is a strategic yet hands‑on leader with deep people management experience, strong financial and vendor oversight, and a proven ability to gain stakeholder buy‑in and move complex initiatives forward. Company office hours are generally 8:30am‑5:30pm, with flexibility required based on needs of the business. The role will initially be onsite five days per week, mainly in their NYC office with one day per week spent in New Jersey as well as periodic travel to other U.S. offices.

Key Responsibilities

• Lead and develop a nationwide Administrative Services organization of approximately 50 professionals across office management, facilities, administrative support, and related functions
• Establish the strategy, service standards, operating model, policies, and long‑term roadmap for Administrative Services while partnering closely with senior leadership
• Coach and develop managers, oversee performance and employee relations matters, and drive retention, succession planning, training, and career development across the function
• Own administrative budgets, cost management, vendor strategy, contract negotiations, corporate travel, card programs, and other enterprise‑wide administrative services
• Provide strategic oversight of facilities and real estate initiatives, including office relocations, expansions, renovations, space planning, workplace safety, and business continuity
• Drive continuous improvement through technology, AI, automation, and cross‑office best practices while leading special projects, events, and company‑wide operational initiatives

Qualifications

• 10+ years of progressive administrative, office, facilities, or business management experience, including oversight of multiple geographic offices
• Bachelor's degree or equivalent combination of education and professional experience
• Deep people leadership experience, including coaching managers, performance management, employee relations, retention, and succession planning
• Demonstrated experience managing departmental budgets, vendor relationships, contract negotiations, corporate travel programs, and administrative governance
• Experience overseeing office relocations, renovations, expansions, facilities strategy, and other large‑scale workplace projects
• Strategic, collaborative leader with excellent executive communication, project management, problem‑solving, and change‑management skills

Compensation / Benefits

• Up to $250K base salary + competitive bonus structure
• 100% employer‑paid medical benefits and comprehensive fertility benefits through Cigna and Carrot Fertility
• 401(k) with a company contribution
• Generous PTO package

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Company Profile

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you. Beacon Hill. Employing the Future (TM)