Executive Assistant

Evlo AI; Atlanta (GA); Presencial; USD 65.000 - 90.000; Jornada completa

Descripción de la vacante

Evlo AI is seeking an experienced executive assistant to support senior leadership in Atlanta, GA. The role focuses on proactive scheduling, communications, travel, and cross-functional coordination to keep leadership focused on high-impact work.

You will anticipate needs, manage competing priorities across time zones, and act as a trusted partner in a fast-moving tech environment. Strong discretion and stellar written communication are essential.

Formación

• 3–5 years in executive support or office management, ideally for C-level leaders.
• Expert with Google Workspace, Slack, Zoom, and travel/expense tools.
• Ability to handle confidential information with discretion.
• Excellent written communication and professional correspondence.
• Strong multitasking with 10+ priorities and tight deadlines.

Responsabilidades

• Manage calendars across multiple executives and time zones.
• Coordinate meetings end-to-end: scheduling, agendas, pre-reads, video setup, follow-ups.
• Book domestic and international travel and itinerary changes on short notice.
• Screen and prioritize email, drafting responses as needed.
• Process expense reports and maintain invoices and vendor records.
• Plan team offsites, board meetings, and company events; handle logistics.
• Maintain confidential documents, org charts, wikis using Google Workspace, Notion, and Slack.

Conocimientos

Calendar management

Executive support

Communication

Project management

Discretion

Educación

Bachelor's degree or equivalent

Equivalent practical experience

Herramientas

Google Workspace

Slack

Zoom

Concur/Navan

Descripción del empleo

About The Role

The role supports senior executives at a fast-growing technology company, owning calendars, communications, travel, and cross-functional coordination so leadership time goes where it matters most.

This is not a task-checking role: it requires anticipating needs before they surface, managing competing priorities across time zones, and acting as a trusted operational partner in a high-velocity environment.

Key Responsibilities

• Manage complex, ever-changing calendars for one or more executives, resolving conflicts and protecting focus time across multiple time zones
• Coordinate internal and external meetings end-to-end: scheduling, agendas, pre-reads, video conferencing setup, and follow-ups on action items
• Book and manage domestic and international travel, including flights, hotels, ground transportation, and itinerary changes on short notice
• Screen and prioritize email and communications, drafting responses and flagging items that require executive attention
• Process expense reports in Concur and maintain accurate records of invoices, receipts, and vendor communications
• Plan and execute team offsites, board meetings, and company events, handling logistics, catering, and vendor coordination
• Maintain confidential documents, org charts, and internal wikis using Google Workspace, Notion, and Slack

What We Are Looking For

• 3-5 years of executive assistant, chief of staff, or office management experience, ideally supporting C-level or VP leaders
• Expert proficiency with Google Workspace, Slack, Zoom, and expense/travel platforms such as Concur or Navan
• Demonstrated ability to handle confidential information with absolute discretion and sound judgment
• Exceptional written communication and the ability to draft polished correspondence on behalf of executives
• Strong project-management instincts: comfortable juggling 10+ concurrent priorities with tight deadlines
• Bachelor's degree in business administration, communications, or a related field, or equivalent practical experience
• Bonus: experience supporting executives at a venture-backed startup, familiarity with Notion and Airtable, or prior remote-work coordination experience