Executive Assistant - $33.65 - $45.67 per hour

7Seventy; United States; On-site; USD 60,000 - 80,000; Full time

Job summary

A recruitment agency is looking for an experienced Executive Assistant to support senior executives in the United States. This role includes managing complex calendars, coordinating travel, and providing project support. The ideal candidate possesses strong communication skills, emotional intelligence, and proficiency in tools like Google Workspace. A Bachelor's degree or equivalent experience is preferred, along with at least three years of experience in a similar role. Remote flexibility may be available.

Qualifications

• 3+ years of experience supporting senior executives or leadership teams.
• Strong ability to anticipate needs and manage competing priorities.

Responsibilities

• Manage and prioritize complex calendars and scheduling.
• Coordinate travel arrangements, including flights and accommodations.
• Support strategic projects by tracking deadlines and deliverables.

Skills

Excellent written and verbal communication skills

Strong judgment and emotional intelligence

Proficiency with Google Workspace and modern collaboration tools

Ability to work independently and manage competing priorities

Education

Bachelor’s degree or equivalent experience

Tools

Google Workspace

Slack

Zoom

Notion

Job description

What You’ll Do

Administrative Support

• Manage and prioritize complex calendars, scheduling across multiple time zones
• Handle inbox triage, including drafting responses and flagging urgent items
• Prepare agendas, capture meeting notes, and track action items to completion

Operations & Logistics

• Coordinate travel arrangements, including flights, accommodations, itineraries, and visa needs
• Organize offsites, team meetings, and leadership events
• Liaise with internal teams and external partners on behalf of the executive

Project Coordination

• Support strategic projects by tracking deadlines, dependencies, and deliverables
• Conduct research, synthesize insights, and draft memos or presentation materials
• Assist with recruiting coordination, onboarding logistics, and team culture initiatives as needed

Confidentiality & Communication

• Handle sensitive information with discretion and professionalism
• Serve as a trusted gatekeeper while keeping the executive informed and prepared
• Draft internal and external communications that match the executive’s voice

What We’re Looking For

• 3+ years of experience supporting senior executives, founders, or leadership teams
• Excellent written and verbal communication skills
• Strong judgment, emotional intelligence, and the ability to anticipate needs
• Proficiency with Google Workspace and modern collaboration tools (e.g., Slack, Zoom, Notion, calendaring tools)
• Ability to work independently, manage competing priorities, and stay calm under pressure
• Bachelor’s degree or equivalent experience preferred