Executive Assistant

Singularity Defense Corp.; El Segundo (CA); On-site; USD 70,000 - 90,000; Full time

Job summary

A leading aerospace and defense startup is seeking a highly organized Executive Assistant to support senior executives. The role requires 5–7 years of experience in a similar capacity and exceptional organizational and communication skills. Responsibilities include managing calendars, preparing reports, and handling confidential information with discretion. The ideal candidate will thrive in a fast-paced environment and demonstrate high professionalism. Join our dynamic team in El Segundo, California, and play a pivotal role in our success.

Qualifications

• 5–7 years of experience supporting C-level or senior executives.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication skills.

Responsibilities

• Provide comprehensive administrative support to senior leadership.
• Manage complex scheduling and prioritize appointments.
• Prepare reports, presentations, and meeting materials.

Skills

Exceptional organizational skills

Strong communication skills

Problem-solving skills

Ability to multitask

Interpersonal skills

Tools

Microsoft Office Suite

Teams

Zoom

Slack

Job description

About Us We are a stealth-mode Aerospace & Defense startup headquartered in Gardena, CA. Our founding team hails from SpaceX, Anduril, Tesla and Lockheed Martin, and we are backed by Joint Staff-level military leadership and top-tier Silicon Valley rms. We're assembling a high-agency team committed to moving fast, solving hard problems, and defending what matters most. With a world-class business development & leadership team already in place, we are well positioned to capitalize on already overwhelming demand.

Position Overview

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant with 5–7 years of experience supporting senior executives. The ideal candidate will be a strategic partner who thrives in a fast-paced environment, exercises sound judgment, and maintains the highest level of professionalism and confidentiality.

Key Responsibilities

• Provide comprehensive administrative support to senior leadership, including calendar management, meeting coordination, and travel arrangements
• Managing C suite calendars and emails.
• Manage complex scheduling, prioritize appointments, and anticipate executive needs
• Prepare reports, presentations, agendas, and meeting materials
• Draft, review, and manage correspondence on behalf of executives
• Coordinate internal and external meetings, including logistics and follow-ups
• Serve as a liaison between executives and internal/external stakeholders
• Handle confidential information with discretion and integrity
• Track key projects and ensure timely follow-up on action items
• Support event planning, board meetings, and executive-level initiatives
• Improve administrative processes and implement organizational systems

Qualifications

• 5–7 years of experience supporting C-level or senior executives
• Exceptional organizational and time-management skills
• Strong written and verbal communication skills
• High level of professionalism and discretion
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools (e.g., Teams, Zoom, Slack)
• Ability to multitask and prioritize in a dynamic environment
• Strong problem-solving skills and attention to detail
• Proactive and self-motivated
• Strong interpersonal skills
• Ability to anticipate needs and think ahead