Senior Program Analyst/Executive Assistant

NIRA INC; Virginia (MN); On-site; USD 110,000 - 140,000; Full time

Job summary

NIRA, Inc. is seeking a Senior Program Analyst/Executive Assistant to support the FAA, providing senior-level analytical, administrative, and executive support for critical FAA services and aviation systems programs.

The role is onsite and requires managing complex calendars, deadlines, and sensitive information in a fast-paced executive environment. The ideal candidate will contribute to planning, execution, and implementation of FAA initiatives, ensuring efficient operations and informed

Qualifications

• Master's degree with seven (7) + years of experience in a technical (math, science, engineering), business, or management field; or Bachelor's degree with ten (10) years of relevant experience.
• Strong proficiency in Microsoft Excel and PowerPoint.
• Demonstrated ability to prioritize tasks, manage deadlines, and work independently with minimal supervision.

Responsibilities

• Provide direct executive-level support to FAA leadership, managing workflow, tasking, and priorities to ensure deadlines are met
• Coordinate and staff products requiring executive review, approval, or signature
• Manage and maintain complex calendars and schedules, coordinate meetings, briefings, and executive engagements
• Track action items, taskings, and data calls; collect responses, analyze information, and provide synthesized inputs to the FAA executive
• Prepare, review, and edit briefing materials, reports, and presentation slides in support of executive meetings and initiatives
• Support the development and refinement of policies, processes, and procedures
• Review deliverables for completeness, accuracy, and applicability prior to executive submission
• Collaborate with internal and external team members to ensure timely and high-quality outputs
• Perform other job-related duties as assigned

Skills

Analytical thinking

Communication

Time management

Independent work

Education

Master's degree +7 years

Bachelor's degree +10 years

Tools

Microsoft Excel

PowerPoint

Microsoft Office Suite

Job description

Position Overview:

NIRA, Inc. is seeking a Senior Program Analyst/Executive Assistant to support the Federal Aviation Administration (FAA). The selected candidate will work directly with a federal executive, providing senior-level analytical, administrative, and executive support for critical FAA services and aviation systems programs.

Position Overview:

NIRA, Inc. is seeking a Senior Program Analyst/Executive Assistant to support the Federal Aviation Administration (FAA). The selected candidate will work directly with a federal executive, providing senior-level analytical, administrative, and executive support for critical FAA services and aviation systems programs.

This role requires a seasoned professional who can work onsite, operate in a fast-paced executive environment, manage competing priorities, and exercise sound judgment while handling sensitive information. The ideal candidate will be closely involved in the executive's day-to-day responsibilities related to planning, execution, and implementation of FAA initiatives and will play a key role in ensuring efficient operations and informed decision-making.

Responsibilities include:

• Provide direct executive-level support to FAA leadership, managing workflow, tasking, and priorities to ensure deadlines are met
• Coordinate and staff products requiring executive review, approval, or signature
• Manage and maintain complex calendars and schedules, coordinate meetings, briefings, and executive engagements
• Track action items, taskings, and data calls; collect responses, analyze information, and provide synthesized inputs to the FAA executive
• Prepare, review, and edit briefing materials, reports, and presentation slides in support of executive meetings and initiatives
• Support the development and refinement of policies, processes, and procedures
• Review deliverables for completeness, accuracy, and applicability prior to executive submission
• Collaborate with internal and external team members to ensure timely and high-quality outputs
• Perform other job-related duties as assigned

Education & Qualifications:

• Master's degree with seven (7)+ years of experience in a technical (math, science, engineering), business, or management field, Or, Bachelor's degree with Ten (10) years of relevant experience
• Strong proficiency in Microsoft Excel and PowerPoint
• Demonstrated ability to prioritize tasks, manage deadlines, and work independently with minimal supervision
• Excellent written, oral, and presentation communication skills
• Strong attention to detail, organizational skills, and critical-thinking ability
• Ability to work effectively in both independent and team-oriented environments
• Must be able to pass a Public Trust background investigation

Key Skills & Competencies:

• Advanced knowledge of Microsoft Office Suite and Outlook
• Experience using video conferencing and collaboration platforms
• Strong data analysis, program evaluation, and problem-solving skills
• Ability to leverage information technology to support business and programmatic needs
• Professional discretion and sound judgment when handling sensitive or executive-level information

Other Requirements:

• U.S. Citizenship or Green Card holder and ability to obtain Public Trust Clearance.