Executive Assistant

Chesapeake Search Partners; Washington (District of Columbia); On-site; USD 90,000 - 130,000; Full time

Job summary

Chesapeake Search Partners partners with a growing law firm to recruit an experienced Executive Assistant for a Founding Partner and a Trusts & Estates practice group. This 100% remote role requires residence in the Baltimore/DC metro area.

The ideal candidate will expertly manage complex calendars, travel logistics, document preparation, and confidential client communications while supporting partners and staff in a fast-paced legal environment.

Qualifications

• 8+ years executive assistant or senior administrative experience.
• Excellent organizational and time management skills.
• Strong written and verbal communication abilities.
• Advanced Microsoft Office proficiency.
• Ability to maintain strict confidentiality.
• Professional, client-focused demeanor.
• Experience supporting partners or executives a plus.
• Familiarity with legal document management systems.

Responsibilities

• Provide high-level administrative support to a Founding Partner and practice group.
• Manage complex calendars, scheduling, meetings, and competing priorities.
• Arrange travel and related logistics.
• Prepare correspondence, presentations, and professional documents.
• Track deadlines, follow-up items, and special projects.
• Coordinate client intake and communications.
• Prepare, proofread, and organize legal documents.
• Maintain electronic and physical files.
• Coordinate document execution and signature processes.
• Open new matters and provide administrative support.
• Assist with billing and time entry follow-up.
• Serve as a liaison between attorneys, clients, and staff.
• Support practice group meetings, client events, and administrative projects.

Skills

Executive support

Calendar management

Travel coordination

Document preparation

Billing/time entry support

Client communication

Confidentiality

Microsoft Office

Tools

Billing software

Timekeeping software

Practice management software

Legal document management systems

Job description

CSP has partnered with a growing law firm to identify an experienced Executive Assistant to support a Founding Partner and a Trusts & Estates practice group.

This is an exciting opportunity for a highly organized professional who enjoys interacting with clients and serving as a trusted partner in a fast-paced legal environment. This is a 100% remote opportunity; however, candidates must reside in the Baltimore/DC metro area.

Key Responsibilities

• Provide high-level administrative support to a Founding Partner and practice group
• Manage complex calendars, scheduling, meetings, and competing priorities
• Arrange travel and related logistics
• Prepare correspondence, presentations, and professional documents
• Track deadlines, follow-up items, and special projects
• Coordinate client intake and communications
• Prepare, proofread, and organize legal documents
• Maintain electronic and physical files
• Coordinate document execution and signature processes
• Open new matters and provide administrative support
• Assist with billing and time entry follow-up
• Serve as a liaison between attorneys, clients, and staff
• Support practice group meetings, client events, and administrative projects

Qualifications

• 8+ years of executive assistant or senior administrative experience
• Excellent organizational and time management skills
• Strong written and verbal communication abilities
• Advanced Microsoft Office proficiency
• Ability to maintain strict confidentiality
• Professional, client-focused demeanor

Preferred Qualifications

• Prior law firm experience
• Experience supporting partners, executives, or business owners
• Familiarity with legal document management systems
• Experience with billing, timekeeping, or practice management software
• Experience working in a small or growing professional services environment