Senior Administrative Assistant

Chesapeake Search Partners; Bethesda (MD); On-site; USD 50,000 - 70,000; Full time

Job summary

A leading investment firm in Bethesda, MD seeks a Sr. Administrative Assistant to provide high-level support to senior executives. Key responsibilities include managing calendars and logistics, coordinating investor meetings, and ensuring confidentiality of sensitive information. Ideal candidates have prior experience in administrative roles, strong communication skills, and the ability to handle executive support effectively. This position requires a valid driver's license and reliable access to a personal vehicle.

Qualifications

• Previous experience in an administrative assistant or executive assistant role.
• Strong communication, organizational, multitasking, and problem solving skills.
• Proven ability to handle executive-level support effectively and efficiently.

Responsibilities

• Manage calendars, meetings, travel, and logistics for partners and senior leadership.
• Coordinate investor meetings, conferences, and firm events.
• Prepare, format, and distribute presentations, reports, and correspondence.

Skills

Strong communication

Organizational skills

Multitasking

Problem-solving

Job description

Overview

Chesapeake Search Partners is partnering with a highly regarded investment and private capital firm to identify a Sr. Administrative Assistant to provide high-level support to three senior executives. This position sits at the center of executive support, investor coordination, and fund-level administration. You’ll work closely with partners, the CFO, and the firm’s administrative team to ensure that the firm’s day-to-day and long-term operations stay organized, compliant, and client-ready.

This is a fully onsite role in Bethesda, MD.

Responsibilities

• Manage calendars, meetings, travel, and logistics for partners and senior leadership
• Coordinate investor meetings, conferences, and firm events
• Prepare, format, and distribute presentations, reports, and correspondence
• Handle investor and partner communications with professionalism and discretion
• Maintain CRM, SharePoint, and internal systems with accurate and compliant data
• Track compliance documentation and maintain organized SOPs
• Ensure sensitive financial and investor information remains confidential and secure

Qualifications

• Previous experience in an administrative assistant or executive assistant role
• Strong communication, organizational, multitasking, and problem solving skills
• Proven ability to handle executive-level support effectively and efficiently
• Capable of maintaining confidentiality and managing sensitive information
• Valid driver's license and reliable access to a personal vehicle