Executive Legal Assistant

Estrin Legal; Glendale (CA); On-site; USD 60,000 - 80,000; Full time

Job summary

A respected legal practice in Glendale, CA, is seeking an Executive Legal Assistant to support a fast-paced, client-facing environment. The role involves managing a complex calendar, prioritizing a high-volume inbox, and coordinating sensitive communications and logistics. Candidates should have over 5 years of relevant experience, strong writing skills, and the ability to handle competing priorities effectively. This position is ideal for someone who thrives in a progressive, labor-focused setting and can operate with discretion and precision.

Qualifications

• 5+ years of experience in a high-responsibility support role.
• Proven ability to handle confidential information.
• Strong writing and communication skills are essential.

Responsibilities

• Manage a complex calendar and high-volume inbox.
• Prepare meeting materials and track tasks and deadlines.
• Coordinate travel arrangements efficiently.

Skills

5+ years of experience as an executive legal assistant, legal assistant, or paralegal

Ability to manage competing priorities

Experience in complex travel arrangements

Strong writing skills

Comfort with standard office tech

Job description

Sometimes, the right role isn’t about a title—it’s about trust, judgment, and alignment.

A highly respected, politically active partner is seeking a seasoned Executive Legal Assistant to serve as her operational backbone. This is a high-trust role supporting a fast-paced, client-facing legal practice in a progressive, labor-focused environment, working with stakeholders in public policy, advocacy, and government.

You will own a complex calendar, manage and prioritize a high-volume inbox, and keep communications, logistics, and deliverables moving seamlessly. You’ll prepare meeting materials, track tasks and deadlines, coordinate travel (including frequent DC), and ensure all documents and client communications are polished and on point. You’ll also serve as a key liaison with clients, vendors, and internal teams—handling sensitive, high-level matters with discretion and sound judgment.

This role is ideal for an experienced Executive Assistant, Legal Assistant, or Paralegal who thrives on ownership and being the go-to person. You’re highly organized, proactive, and unflappable under pressure. You anticipate needs, solve problems early, and protect your executive’s time like it’s your own.

What you bring to the table as an Executive Legal Assistant:

• 5+ years of experience as an executive legal assistant, legal assistant, paralegal, or similar high-responsibility support role, preferably with a solo practitioner or boutique firm
• Proven ability to manage competing priorities, shifting deadlines, and confidential information and highly confidential information
• Experience in complex travel arrangements
• Strong writing skills (email drafting, proofreading, document formatting) \ High attention to detail and follow-through
• Comfort with standard office tech (Microsoft 365/Google Workspace; PDFs; calendars; video conferencing)

Quick check: This is a progressive, labor-focused, politically active environment. Are you comfortable working in that setting?

If you bring discretion, precision, and the ability to run a busy desk without missing a beat, this is a rare and meaningful opportunity.

Other titles: Legal Assistant; Executive Legal Secretary, Legal Secretary, Legal Support