Executive Assistant

CF Legal Recruiting and Staffing; New York (NY); Hybrid; USD 86,000 - 105,000; Full time

Benefits offered by this job

Hybrid in-office schedule

Job summary

CF Legal Recruiting and Staffing seeks an Executive Practice Assistant for its Corporate Legal Team in New York, NY. The role offers a hybrid schedule (3 days in office) and a competitive salary of $95,000.

You will support partners and attorneys, manage calendars, coordinate travel, and handle a range of administrative tasks in a sophisticated corporate practice. Ideal candidates have 3+ years of Executive Assistant or Legal Administrative experience, with strong organizational, communication,

Qualifications

• 3+ years of Executive Assistant/Legal Administrative experience.
• Law firm or professional services experience preferred.
• Excellent organizational and time-management skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong written and verbal communication, proofreading, and judgment.

Responsibilities

• Provide executive and administrative support to partners and attorneys in Corporate Department.
• Manage complex calendars, meetings, travel and expense reporting.
• Prepare engagement letters, new matter docs, conflict waivers, correspondence.
• Assist with attorney billing, time entry, and client matter administration.
• Coordinate department meetings, partner meetings, monthly lunches, and internal events.
• Support business development, attorney contacts, marketing communications, and client events.
• Collaborate with HR, Accounting, IT, and Facilities to keep the department running smoothly.
• Assist with onboarding, recruiting coordination, and professional development programs.
• Prepare department communications, reports and presentation materials.
• Support document production, proofreading, scanning, printing, and special projects.

Skills

Executive support

Legal secretary

Time management

Communication skills

Discretion

Microsoft Office

Interpersonal collaboration

Education

Not specified

Tools

Microsoft Office

Job description

Executive Practice Assistant | Corporate Legal Team

New York, NY | Hybrid (3 Days In Office) | $95,000

A highly respected, collaborative midsize law firm is seeking an Executive Practice Assistant to join its Corporate Department. This is an exciting opportunity for an experienced legal administrative professional who enjoys partnering closely with attorneys, coordinating department initiatives, and serving as a trusted resource within a sophisticated corporate practice.

This role combines high-level executive and legal administrative support with department-wide coordination, making it ideal for someone who enjoys taking ownership, building relationships, and contributing beyond traditional administrative responsibilities.

What You'll Do

• Provide executive and administrative support to partners and attorneys within the Corporate Department.


• Manage complex calendars, schedule meetings, and coordinate travel and expense reporting.


• Prepare engagement letters, new matter documentation, conflict waivers, correspondence, and other administrative documents.


• Assist with attorney billing, time entry, and client matter administration.


• Coordinate department meetings, partner meetings, monthly lunches, and internal events.


• Support business development initiatives, including attorney contacts, marketing communications, and small client events.


• Partner with Human Resources, Accounting, IT, and Facilities to help keep the department running smoothly.


• Assist with attorney onboarding, training initiatives, recruiting coordination, and professional development programs.


• Prepare department communications, reports, and presentation materials.


• Support document production, proofreading, scanning, printing, and special projects.

What We're Looking For

• 3+ years of Executive Assistant, Legal Secretary, Practice Assistant, or Legal Administrative Assistant experience.


• Law firm or professional services experience strongly preferred.


• Exceptional organizational and time management skills.


• Ability to manage multiple priorities in a fast-paced environment.


• Strong communication, proofreading, and administrative skills.


• Professional judgment and discretion when handling confidential information.


• Advanced Microsoft Office proficiency, including Word, Outlook, Excel, and PowerPoint.


• A collaborative, proactive approach and genuine desire to support attorneys and the broader team.

Why This Opportunity?

• Join a highly collaborative and collegial Corporate Department.


• Work closely with respected partners and attorneys in a team-oriented environment.


• Enjoy meaningful exposure to department leadership and firm initiatives.


• Opportunity to contribute beyond traditional legal administrative support through recruiting, onboarding, business development, and strategic department projects.


• Hybrid schedule with 3 days in the office.


• Competitive salary of $95,000, plus overtime eligibility and a comprehensive benefits package.