Executive Assistant

Huzzle.com; United States; Remote; MXN 1,021,000 - 1,531,000; Full time

Benefits offered by this job

Fully Remote: Work from anywhere

Career Growth: Opportunities in SaaS and MarTech

Peer Community: Networking with sales professionals

Ongoing Support: Guidance from Huzzle

Tailored Compensation: Options matching your goals

Job summary

A remote professional matchmaking platform is seeking a highly organized Executive Assistant to support senior leadership in a fast-paced remote environment. The ideal candidate will have strong administrative, communication, and project coordination skills, with 2+ years of experience in executive support. Responsibilities include managing executive calendars, coordinating meetings, and preparing reports. The role demands high attention to detail, proficiency in tools like Google Workspace and Microsoft Office, and a proactive approach to problem-solving, all within a fully remote framework.

Qualifications

• 2+ years of experience as an Executive Assistant, Virtual Assistant, or Administrative Assistant.
• Ability to work independently in a fully remote environment.
• Professional discretion when handling confidential information.
• Experience managing calendars and coordinating meetings across time zones.
• Proficiency with tools such as Google Workspace, Microsoft Office, Slack, Zoom, and project management platforms (Asana, Notion, Trello, or similar).

Responsibilities

• Manage and organize executive calendars, meetings, and appointments.
• Coordinate internal and external meetings, including preparing agendas and notes.
• Handle email inbox management and respond to correspondence.
• Arrange travel bookings, itineraries, and accommodation when required.
• Assist with project coordination and follow-ups across teams.
• Prepare reports, presentations, and documents for executive meetings.
• Maintain confidential records and sensitive company information.
• Support operational and administrative processes to ensure smooth day-to-day executive workflow.
• Assist with CRM updates, task tracking, and internal systems where necessary.

Skills

Organizational skills

Time-management skills

Written communication skills

Verbal communication skills

Problem-solving skills

Attention to detail

Tools

Google Workspace

Microsoft Office

Slack

Zoom

Asana

Notion

Trello

Job description

About Huzzle

At Huzzle, we connect high‑performing professionals with global companies across the UK, US, Canada, Europe, and Australia. Our clients include startups, digital agencies, and tech platforms in industries such as SaaS, MarTech, FinTech, and EdTech. We match top talent to full‑time remote roles where they are hired directly into client teams and receive ongoing support from Huzzle.

Role Type

Full‑time

Engagement

Independent Contractor

Job Summary

We are looking for a highly organized Executive Assistant to support senior leadership in a fast‑paced remote environment. This role is ideal for someone with strong administrative, communication, and project coordination skills who enjoys helping executives stay organized, efficient, and focused on high‑level priorities. The ideal candidate has experience in remote executive support, calendar management, travel coordination, and cross‑team communication, and thrives in a detail‑oriented, proactive role.

Key Responsibilities

• Manage and organize executive calendars, meetings, and appointments.


• Coordinate internal and external meetings, including preparing agendas and meeting notes.


• Handle email inbox management and respond to routine correspondence on behalf of executives.


• Arrange travel bookings, itineraries, and accommodation when required.


• Assist with project coordination and follow‑ups across teams.


• Prepare reports, presentations, and documents for executive meetings.


• Maintain confidential records and sensitive company information.


• Support operational and administrative processes to ensure smooth day‑to‑day executive workflow.


• Assist with CRM updates, task tracking, and internal systems where necessary.

Requirements

• 2+ years of experience as an Executive Assistant, Virtual Assistant, or Administrative Assistant.


• Strong organizational and time‑management skills.


• Excellent written and verbal communication skills.


• Experience managing calendars and coordinating meetings across time zones.


• Proficiency with tools such as Google Workspace, Microsoft Office, Slack, Zoom, and project management platforms (Asana, Notion, Trello, or similar).


• Ability to work independently in a fully remote environment.


• High attention to detail and strong problem‑solving skills.


• Professional discretion when handling confidential information.

Benefits

• 💻 Fully Remote: Work from anywhere with international teams.


• 🚀 Career Growth: Join companies in SaaS, MarTech, and B2B services.


• 🤝 Peer Community: Connect with high-performing sales professionals in our network.


• 🧭 Ongoing Support: Receive guidance from Huzzle before and after placement.


• 💰 Tailored Compensation: Salaries vary by client and candidate preference — we’ll match you with options that fit your goals.