Executive Assistant

Huzzle; United States; Remote; Full time

Benefits offered by this job

Fully Remote: Work from anywhere with international teams

Career Growth: Join companies in SaaS, MarTech, and B2B services

Peer Community: Connect with high-performing sales professionals

Ongoing Support: Receive guidance before and after placement

Job summary

A global remote staffing firm is seeking a highly organized Executive Assistant to support senior leadership in a fast-paced, remote environment. The ideal candidate should have over 2 years of experience in executive support, with strong skills in calendar management, travel coordination, and cross-team communication. This position allows working from anywhere, offers opportunities for career growth, and provides tailored compensation based on client needs and candidate preferences. Join a supportive network of high-performing professionals.

Qualifications

• 2+ years of experience as an Executive Assistant, Virtual Assistant, or Administrative Assistant.
• Experience managing calendars and coordinating meetings across time zones.
• Ability to work independently in a fully remote environment.
• High attention to detail and strong problem-solving skills.
• Professional discretion when handling confidential information.

Responsibilities

• Manage and organize executive calendars, meetings, and appointments.
• Coordinate internal and external meetings, including preparing agendas and meeting notes.
• Handle email inbox management and respond to routine correspondence on behalf of executives.
• Arrange travel bookings, itineraries, and accommodation when required.
• Assist with project coordination and follow-ups across teams.

Skills

Strong organizational and time management skills

Excellent written and verbal communication skills

Proficiency with Google Workspace

Proficiency with Microsoft Office

Proficiency with Slack

Proficiency with Zoom

Problem-solving skills

Tools

Google Workspace

Microsoft Office

Slack

Zoom

Asana

Trello

Notion

Job description

About Huzzle

At Huzzle, we connect high-performing professionals with global companies across the UK, US, Canada, Europe, and Australia. Our clients include startups, digital agencies, and tech platforms in industries like SaaS, MarTech, FinTech, and EdTech. We match top talent to full-time remote roles where they’re hired directly into client teams and provided ongoing support by Huzzle.

Role Type: Full-time

Engagement: Independent Contractor

Job Summary

We are looking for a highly organized Executive Assistant to support senior leadership in a fast-paced remote environment. This role is ideal for someone with strong administrative, communication, and project coordination skills who enjoys helping executives stay organized, efficient, and focused on high-level priorities.

The ideal candidate has experience in remote executive support, calendar management, travel coordination, and cross-team communication, and thrives in a detail-oriented, proactive role.

Key Responsibilities

• Manage and organize executive calendars, meetings, and appointments.
• Coordinate internal and external meetings, including preparing agendas and meeting notes.
• Handle email inbox management and respond to routine correspondence on behalf of executives.
• Arrange travel bookings, itineraries, and accommodation when required.
• Assist with project coordination and follow-ups across teams.
• Prepare reports, presentations, and documents for executive meetings.
• Maintain confidential records and sensitive company information.
• Support operational and administrative processes to ensure smooth day-to-day executive workflow.
• Assist with CRM updates, task tracking, and internal systems where necessary.

• 2+ years of experience as an Executive Assistant, Virtual Assistant, or Administrative Assistant.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Experience managing calendars and coordinating meetings across time zones.
• Proficiency with tools such as Google Workspace, Microsoft Office, Slack, Zoom, and project management platforms (Asana, Notion, Trello, or similar).
• Ability to work independently in a fully remote environment.
• High attention to detail and strong problem-solving skills.
• Professional discretion when handling confidential information.

💻 Fully Remote: Work from anywhere with international teams

🚀 Career Growth: Join companies in SaaS, MarTech, and B2B services

🤝 Peer Community: Connect with high-performing sales professionals in our network

🧭 Ongoing Support: Receive guidance from Huzzle before and after placement

💰 Tailored Compensation: Salaries vary by client and candidate preference — we’ll match you with options that fit your goals