EXECUTIVE ASSISTANT

Remote Jobs; United States; On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Excellent health insurance options

Generous vacation policy

Opportunities for career advancement

Inclusive culture with focus on diversity

Matching 401K

Job summary

A leading technology solutions provider is seeking an experienced executive support professional to manage the calendars and communications of senior executives. This role involves preparing meeting materials, coordinating travel, and acting as a liaison between executives and partners. Ideal candidates will have 5-8 years of experience supporting C-level executives, exceptional organizational skills, and the ability to manage sensitive relationships. This position offers flexibility to work remotely.

Qualifications

• 5-8+ years of experience supporting C-level or senior executives.
• Highly organized and detail-oriented.
• Exceptional written and verbal communication skills.
• High emotional intelligence and discretion in managing relationships.
• Experience preparing materials for Board of Directors.

Responsibilities

• Manage complex calendars across multiple time zones.
• Prepare relevant context and materials for meetings.
• Coordinate travel itineraries and handle expense processing.
• Serve as liaison between executives and partners.
• Lead meeting preparations and ensure accountability.

Skills

Organizational skills

Verbal communication

Written communication

Emotional intelligence

Problem-solving

Job description

Why consider this job opportunity

• Excellent health insurance options, including HSA, medical, dental, and vision coverage
• Generous vacation policy and supportive work-life balance
• Opportunity for career advancement and professional development within a dynamic environment
• Inclusive culture with a focus on diversity and belonging, featuring over 20 affinity groups
• Matching 401K and various insurance options, including life, AD&D, STD, and LTD
• Flexibility to work remotely, enabling a better work-life integration

What to Expect (Job Responsibilities)

• Manage complex calendars across multiple time zones, balancing strategic priorities and logistics
• Anticipate executive needs by preparing relevant context, data, and materials for meetings
• Coordinate detailed travel itineraries and handle expense processing with accuracy
• Act as a liaison between executives, internal teams, and external partners, ensuring seamless communication
• Lead meeting preparations, capturing notes and ensuring accountability on deliverables

What is Required (Qualifications)

• 5-8+ years of experience supporting C-level or senior executives, preferably in SaaS or high-growth tech environments
• Highly organized and detail-oriented, capable of managing multiple priorities
• Exceptional written and verbal communication skills, with the ability to draft polished communications
• High emotional intelligence and ability to manage sensitive relationships with discretion
• Experience preparing materials for Board of Directors or investors

How to Stand Out (Preferred Qualifications)

• Experience in a fast-paced, evolving environment with the ability to navigate ambiguity
• Proactive problem-solving skills and a forward-thinking mindset

Equal Opportunity Statement

We prioritize candidate privacy and champion equal-opportunity employment. Central to our mission is our partnership with companies that share this commitment. We aim to foster a fair, transparent, and secure hiring environment for all. If you encounter any employer not adhering to these principles, please bring it to our attention immediately. We are not the EOR (Employer of Record) for this position. Our role in this specific opportunity is to connect outstanding candidates with a top-tier employer.