Executive Assistant

Satoindustries; United States; Hybrid; USD 55,000 - 85,000; Full time

Job summary

Satoindustries is seeking an Executive Assistant to support the owner across hospitality, organic farming, and coffee ventures. The ideal candidate is a proactive problem solver with exceptional communication and meticulous attention to detail, and can manage multiple priorities with discretion.

The role involves representing the owner in daily operations, coordinating staff and contractors, arranging travel and calendar management, and supporting personal tasks.

Qualifications

• College degree strongly preferred; 3–5 years previous experience in a similar capacity strongly preferred.
• Bilingual English/Spanish (oral and written) required.
• Passion for food, farming or coffee is a plus.

Responsibilities

• Represent the owner and/or company in daily business operations.
• Proactively manage and track key projects and deadlines.
• Coordinate and provide direction to staff and independent contractors managing tasks, setting and meeting deadlines, anticipating issues and ensuring follow‑up.
• Provide administrative assistance to the owner including reporting, correspondence, travel arrangements, calendar management and filing.
• Assist with a variety of personal tasks on behalf of the owner including errands, shopping, and household management.
• Research and assist with special projects including community based and non‑profit initiatives.
• Maintain professionalism and strict confidentiality with all materials and exercise discretion when interfacing with the business.
• Coordinate payroll with outside payroll administrator.
• Perform other duties as requested.
• Exhibit extreme detail orientation and results‑driven attitude.
• Demonstrate ability to troubleshoot problems.
• Show strong organizational and time‑management skills.
• Be willing and able to be hands‑on and physically active.

Skills

Bilingual English/Spanish

Time management

Education

College degree

Job description

We are looking for an Executive Assistant to join our energetic and fast‑paced team. The ideal candidate is a proactive problem solver with exceptional communication skills and meticulous attention to detail.

The Executive Assistant works closely with the owner of the Company, assisting with a wide variety of responsibilities across multiple businesses that include hospitality, organic farming, and coffee. If you are looking for an opportunity where you can grow, succeed, be part of a dynamic team, and be actively engaged in the community, this position is for you.

Job Responsibilities

• Represent the owner and/or company in daily business operations.
• Proactively manage and track key projects and deadlines.
• Coordinate and provide direction to staff and independent contractors managing tasks, setting and meeting deadlines, anticipating issues and ensuring follow‑up.
• Provide administrative assistance to the owner including reporting, correspondence, travel arrangements, calendar management and filing.
• Assist with a variety of personal tasks on behalf of the owner including errands, shopping, and household management.
• Research and assist with special projects including community based and non‑profit initiatives.
• Maintain professionalism and strict confidentiality with all materials and exercise discretion when interfacing with the business.
• Coordinate payroll with outside payroll administrator.
• Perform other duties as requested.
• Exhibit extreme detail orientation and results‑driven attitude.
• Demonstrate ability to troubleshoot problems.
• Show strong organizational and time‑management skills.
• Be willing and able to be hands‑on and physically active.

Requirements

• College degree strongly preferred; 3‑5 years previous experience in a similar capacity strongly preferred.
• Bi‑lateral and fluent in English/Spanish (oral and written) required.
• Passion for food, farming or coffee is a plus.

Candidates should email a resume and a cover letter with a statement addressing why they are applying for this position to [e-mail] and must include the job title in the subject line. Candidates that fail to do so will not be considered. This is a full‑time, salaried position.