Proactive Executive Assistant for Owner - Projects & Ops

Satoindustries; United States; Hybrid; USD 55,000 - 85,000; Full time

Job summary

Satoindustries is seeking an Executive Assistant to support the owner across hospitality, organic farming, and coffee ventures. The ideal candidate is a proactive problem solver with exceptional communication and meticulous attention to detail, and can manage multiple priorities with discretion.

The role involves representing the owner in daily operations, coordinating staff and contractors, arranging travel and calendar management, and supporting personal tasks.

Qualifications

• College degree strongly preferred; 3–5 years previous experience in a similar capacity strongly preferred.
• Bilingual English/Spanish (oral and written) required.
• Passion for food, farming or coffee is a plus.

Responsibilities

• Represent the owner and/or company in daily business operations.
• Proactively manage and track key projects and deadlines.
• Coordinate and provide direction to staff and independent contractors managing tasks, setting and meeting deadlines, anticipating issues and ensuring follow‑up.
• Provide administrative assistance to the owner including reporting, correspondence, travel arrangements, calendar management and filing.
• Assist with a variety of personal tasks on behalf of the owner including errands, shopping, and household management.
• Research and assist with special projects including community based and non‑profit initiatives.
• Maintain professionalism and strict confidentiality with all materials and exercise discretion when interfacing with the business.
• Coordinate payroll with outside payroll administrator.
• Perform other duties as requested.
• Exhibit extreme detail orientation and results‑driven attitude.
• Demonstrate ability to troubleshoot problems.
• Show strong organizational and time‑management skills.
• Be willing and able to be hands‑on and physically active.

Skills

Bilingual English/Spanish

Time management

Education

College degree

Job description

Satoindustries is seeking an Executive Assistant to support the owner across hospitality, organic farming, and coffee ventures. The ideal candidate is a proactive problem solver with exceptional communication and meticulous attention to detail, and can manage multiple priorities with discretion.

The role involves representing the owner in daily operations, coordinating staff and contractors, arranging travel and calendar management, and supporting personal tasks.