Executive Assistant to the CEO

FSP; Santa Monica (CA); On-site; USD 34,440 - 48,216; Part time

Job summary

Four Sisters Productions (FSP) is seeking an Executive Assistant to provide support to the CEO. Candidates should have 2-4 years of experience in an administrative capacity and strong interpersonal skills. The role involves managing complex tasks and projects in a dynamic environment.

The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills. This is a contract position for 90 days, leading to either full-time or part-time employment with benefits, including travel and food expenses covered during work.

Qualifications

• 2-4 years’ experience in a supportive and/or administrative capacity.
• Ability to handle sensitive and confidential situations.
• Strong organizational and time management skills.

Responsibilities

• Coordinate, oversee, and perform administrative activities.
• Resolve complex administrative problems independently.
• Manage projects and ensure timely completion.

Skills

Interpersonal skills

Technical proficiency in Apple products

Time management

Project management skills

Outstanding communication

Stress management

Job description

Four Sisters Productions (FSP) is a branding agency that works with clients on strategy, operations and partnerships. We have a lot of fun and work on projects in Venice Beach and Santa Monica Beach California. Our clients range in Health and Fitness, Music, Entertainment and Technology. We work with brands like LifeSpan medicine, Red Bull Media House, Intel, music labels and more.

Job Description

This is a fantastic opportunity for a “roll up your sleeves” individual who is excited to take on this dynamic support role. This individual will think creatively in a fast-paced environment while contributing observant insights to perpetuate office excellence.

We are looking for a driven, experienced, goal-oriented Executive Assistant to join our team. You will work directly with the CEO of the company to coordinate, oversee, and perform a wide variety of highly visible administrative and operational activities as well as manage projects and tasks to completion. You will regularly be required to resolve complex administrative problems independently as well as coordinate schedules, projects, resources, vendors and find appropriate solutions for day to day issues.

You will be working on research, outreach, administration, partnerships, PR and other marketing initiatives. This means organization and communication, presentation and a lot of problem solving. This is for someone who is proactive, meticulous about their work, articulate and works well under deadlines and a fast paced work environment.

The ideal candidate has the ability to interact with clients, staff and vendors of all levels in a fast paced environment, while remaining flexible, proactive, resourceful, efficient and positive. You must be organized, detailed and highly productive each day. You must also be fast moving and assertive as well as persistent when trying to finalize tasks.

Qualifications

• 2 -4 years’ experience in a supportive and/or administrative capacity.
• Excellent interpersonal skills to handle sensitive and confidential situations.
• Technical capacity and proficiency in Apple products including Keynote and any social media
• Strong time management and prioritization skills.
• Ability to work on a team as well as independently.
• Strong project management skills; proactive problem solving and resourcefulness.
• Outstanding written and verbal communication skills
• Strong work ethic, professionalism and sophistication
• Stress management/ Composure

Additional Information

This is a contact job for 90 days before we decide on full-time or part-time employment with benefits. We will cover all expenses pre-approved, travel and food while working.

You MUST submit a cover letter, resume and current hourly to be considered for this position. Without a cover letter, or hourly we will not review the resume or application to save your time and ours.Thank you.

Four Sisters Productions is an Equal Opportunity Employer