Executive Assistant

Pink Palm Puff; United States; On-site; USD 118,150 - 139,000; Full time

Job summary

A fast-growing apparel brand in the United States seeks an experienced Executive Assistant to the CEO. The candidate will manage comprehensive administrative support, including scheduling, travel logistics, and marketing coordination. Ideal applicants should have at least 3 years of executive assistance experience, strong communication skills, and the ability to thrive in a fast-paced environment. This is a full-time, mid-senior level role offering a salary range of $118,150.00 to $139,000.00.

Qualifications

• 3+ years of executive or administrative assistant experience.
• Strong written and verbal communication skills.
• Ability to operate calmly and efficiently in a fast-paced environment.

Responsibilities

• Manage the CEO’s calendar and meeting flow.
• Book domestic/international travel and itineraries.
• Assist with influencer coordination and social media content.

Skills

Organization

Multitasking

Time Management

Written Communication

Verbal Communication

Tools

Google Workspace

Basic Marketing Tools

Job description

Pink Palm Puff is a fast-growing apparel and lifestyle brand, and we’re looking for an Executive Assistant to the CEO who is highly organized, detail-oriented, and thrives in a fast-paced environment.

This role is primarily administrative — managing schedules, communications, and logistics — with additional support across marketing and company operations.

Administrative & Executive Support

• Manage the CEO’s calendar, priorities, and meeting flow.
• Handle email management, follow-ups, and communication support.
• Prepare documents, presentations, and meeting materials.
• Maintain organized files, shared drives, and administrative systems.
• Support office coordination and daily operational needs.

Travel & Logistics

• Book domestic/international travel, accommodations, and itineraries.
• Ensure seamless coordination of travel documents and schedules.

Marketing & Project Support

• Assist with influencer coordination and communication.
• Help organize social media content and marketing timelines.
• Support product launch tasks and cross-team projects.

Qualifications

• 3+ years of executive or administrative assistant experience.
• Outstanding organization, multitasking, and time‑management skills.
• Strong written and verbal communication.
• Ability to operate calmly and efficiently in a fast‑paced environment.
• Proficiency with Google Workspace and basic marketing tools.
• Experience in fashion, e‑commerce, or startups is a plus.

Seniority level: Mid‑Senior level.

Employment type: Full‑time.

Job function: Administrative.

Industry: Retail Apparel and Fashion.

Location: San Francisco, CA. Salary: $118,150.00 – $139,000.00.