Executive Assistant

Sotalent; United States; Remote; USD 113,000 - 162,000; Full time

Benefits offered by this job

Equity in company

Remote-first with home office setup

Generous paid time off

Professional development budget

Parental leave

Health benefits

Monthly tech/connectivity stipend

Job summary

Sotalent is seeking a seasoned Executive Assistant to join our remote-first team in the United States. You will manage complex calendars, coordinate global travel for multiple executives, and maintain a high level of discretion in a fast-paced tech environment.

You will drive onboarding with IT and HR, organize virtual and in-person events, and act as a reliable backup for the admin team. A strong communicator who thrives across time zones will fit right in, with a valid US passport and driver

Qualifications

• 5+ years of executive-level support experience.
• Experience scheduling across multiple time zones.
• Proficiency with Gmail and Google Calendar.
• Experience booking complex travel with travel platforms.
• Strong written and verbal communication with discretion.
• Experience in a tech company admin team.
• U.S. passport and valid driver's license required.
• Remote-first environment experience.

Responsibilities

• Manage calendars for multiple senior leaders.
• Coordinate domestic and international travel including delays.
• Serve as main contact for staff, partners, and media.
• Coordinate executive onboarding with IT and HR.
• Organize virtual and in-person events.
• Provide backup coverage for the admin team.
• Maintain confidentiality of sensitive information.

Skills

Executive support

Multi-timezone scheduling

Google Workspace

Travel coordination

Communication

Tools

Zoom

Microsoft Teams

Job description

A leading global developer tools organization is currently seeking a highly skilled Executive Assistant to join their remote first team. This company provides essential infrastructure for millions of software developers and is at the forefront of the shift toward autonomous development workflows. This is a fully remote position based in the United States.

The ideal candidate will be a seasoned administrative professional who thrives in a fast paced environment. You will be responsible for managing complex calendars and coordinating global travel for multiple executives. This role requires a high degree of discretion, a proactive mindset, and the ability to establish efficient processes that help the organization scale effectively.

Key Responsibilities

• Manage intricate and frequently changing calendars for multiple senior leaders.
• Coordinate domestic and international travel including troubleshooting delays and being available for urgent changes.
• Serve as a primary point of contact for internal staff, external partners, and media stakeholders.
• Facilitate executive onboarding by coordinating with IT and HR departments.
• Organize virtual and in person events such as team offsites and large scale conferences.
• Act as a backup for other administrative team members to ensure seamless coverage during absences.
• Maintain strict confidentiality regarding sensitive business information.

Required Qualifications

• Over five years of experience supporting executives at the VP level or higher.
• Proven ability to manage schedules across various time zones.
• High proficiency in Google Workspace, specifically Gmail and Google Calendar.
• Strong background in booking complex travel, with experience in modern travel management platforms.
• Expertise in virtual meeting tools such as Zoom and Microsoft Teams.
• Excellent communication skills with a diplomatic and professional approach.
• Ability to prioritize a heavy workload while maintaining attention to detail.
• Must possess a valid US passport and a current driver license.
• Experience working in a high functioning administrative team within a growing tech environment.

What to Expect

• During your first month you will undergo a comprehensive onboarding program designed to integrate you into the culture and introduce you to key stakeholders. You will be paired with a mentor to guide you through initial workflows and expectations.
• Within three months you will have built strong cross functional relationships and will operate with a high degree of independence. You will have a deep understanding of the organizational mission and the specific needs of the leaders you support.
• After one year you will be a vital asset to the company, acting as a culture leader and ensuring the executive team operates at peak efficiency by safeguarding their time and optimizing communication.

Benefits and Compensation

• The base salary range for this role is between 113,400 and 162,000 dollars annually.
• The package includes equity in a growing global company.
• The role is remote first with additional support for home office setups.
• Generous paid time off and dedicated company wide rest periods.
• Annual budget for professional development, courses, and certifications.
• Paid parental leave and comprehensive health benefits.
• Monthly stipend to assist with technology and connectivity costs.

This company is an equal opportunity employer and values a diverse workforce to build better products for the global developer community. No visa sponsorship is available for this position.