Executive Assistant

Mastercam; Tolland (CT); On-site; USD 70,000 - 75,000; Full time

Job summary

Join a forward-thinking company as an Executive Assistant, where you will provide high-level administrative support to multiple executives. This role requires a tech-savvy individual who can manage complex schedules, optimize workflows using advanced digital tools, and ensure seamless communication across teams. You will play a crucial role in project management and travel coordination, contributing to the overall efficiency of the executive team. If you're ready to make an impact in a dynamic environment and drive transformation in manufacturing, this opportunity is perfect for you.

Benefits

Medical Insurance

Vision Insurance

401(k)

Disability Insurance

Tuition Assistance

Paid Paternity Leave

Paid Maternity Leave

Qualifications

• 8-10 years of experience in corporate administrative roles.
• Proven tech-savvy skills with workflow automation.
• Exceptional communication and organizational abilities.

Responsibilities

• Provide high-level administrative support to executives.
• Manage complex travel itineraries and event planning.
• Oversee cross-functional projects with the Project Management Office.

Skills

Microsoft 365

Project Management Tools

AI-driven Scheduling

CRM Systems

Data Analytics

Organizational Skills

Communication Skills

Problem-solving Skills

Education

Bachelor's Degree in Business Administration

Equivalent Work Experience

Tools

Asana

Monday.com

Trello

Salesforce

HubSpot

Microsoft Excel

PowerBI

R

Python

Job description

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The Corporate Executive Assistant is a highly skilled, technologically advanced professional responsible for managing complex executive support functions across multiple executives and senior leaders and will report in directly to the President. This role demands a proactive, tech-savvy individual who excels in a fast-paced environment, utilizing digital tools and automation to boost productivity and efficiency.

How You’ll Drive Success

Executive Support & Coordination

• Provide high-level administrative support to multiple executives, managing schedules, meetings, expenses, and travel with precision.
• Act as a central point of contact between executives, teams, and external stakeholders, ensuring seamless communication.
• Prepare and edit reports, presentations, and correspondence using advanced productivity tools.
• Manage and prioritize emails, tasks, and requests, leveraging AI-based tools and automation where possible.
• Facilitate meetings and discussions to achieve alignment across the executive leadership team.
• Maintain discretion and confidentiality in handling sensitive company and executive information.
• Utilize and manage advanced digital tools, including AI-driven scheduling, CRM platforms, collaboration software, and workflow automation tools.
• Optimize executive workflows by implementing and managing productivity-enhancing technologies.
• Troubleshoot basic IT issues for the Executive team and liaise with the IT team for complex technical support.
• Support executives by providing data-driven insights into organizational health, including financial, commercial, and operational performance using advanced reporting tools.
• Leverage data analytics to track executive performance metrics and suggest improvements.

Project & Task Management

• Partner with the Project Management Office to oversee cross-functional projects, ensuring deadlines and deliverables are met.
• Manage executive priorities using project management software.
• Assist with strategic planning and execution by preparing reports, dashboards, and data-driven insights.

Travel & Event Management

• Plan, coordinate, and optimize complex travel itineraries using advanced travel management tools.
• Organize executive offsites, board meetings, and corporate events with a focus on seamless execution.
• Handle expense reporting, budget tracking, and financial reconciliation through digital expense management platforms.

The Talents We’re Seeking

Education

• Bachelor’s degree in business administration or related field is strongly desired, or equivalent work experience.
• Notary preferred.

Required Skills

• Minimum of 8 – 10 years of experience working in a corporate setting in an administrative capacity, with a minimum of five years supporting senior management or executives.
• Proven experience in technology-driven administrative support and workflow automation.
• Advanced proficiency in Microsoft 365 and project management tools (Asana, Monday.com, Trello).
• Solid experience with AI-driven scheduling, CRM systems (Salesforce, HubSpot), and automation tools.
• Strong organizational, analytical, and problem-solving skills.
• Ability to work in a fast-paced, high-pressure environment with discretion and professionalism.
• Exceptional written and verbal communication skills.
• Ability to travel globally on behalf of the organization and in support of executive leadership.

Preferred Skills

• Experience with data analytics tools such as Microsoft Excel, PowerBI, R, and Python.
• Previous experience in the software or technology industry.

Who We Are

At Mastercam, we are Shaping the Future of Manufacturing. As the leading provider of advanced digital manufacturing solutions, we empower manufacturers to maximize productivity, streamline operations, and drive transformation. Supported by a global network of Channel Partners and a vibrant developer community, Mastercam sets the benchmark for excellence in manufacturing technologies.

As part of Sandvik Manufacturing Solutions (SMF) and the broader Sandvik Group, Mastercam is at the forefront of digital transformation. Our team of over 350 professionals and 400 Channel Partners is committed to delivering exceptional service and expertise to our diverse international clientele. We focus on pioneering innovative technology and delivering unmatched solutions to help our customers achieve exceptional precision and productivity.

With 40 years of industry leadership, Mastercam is dedicated to advancing CAD/CAM technology and driving transformation in the manufacturing sector. We continuously adapt to meet our customers' evolving needs with high-quality products and services that address the rigorous demands of the industry.

Our core values drive everything we do:

• Customer-focused: We are agile and make decisions close to our customers to ensure their needs are met promptly and effectively.
• Innovation: As technology leaders, we thrive on innovation to stay at the cutting edge of digital manufacturing solutions.
• Fair Play: We are committed to ethical practices, compliance, and promoting health, safety, and sustainability.
• Passion to Win: We establish market leadership through empowered teams, strong performance management, and a commitment to continuous improvement.

At Mastercam, we prioritize innovation, collaboration, and professional growth. Join our forward-thinking team and help us shape the future together. Discover more about our mission and values at www.mastercam.com, connect with us on LinkedIn, and join the conversation using #mastercam. Ready to make an impact? Apply now and be part of driving transformation in manufacturing.

Mastercam is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, religion, creed, color, national origin, alienage or citizenship status, sex, sexual orientation, gender identity or expression, transgendered status, partnership status, caregiver status, age, ancestry, physical, intellectual, learning or mental disability, pregnancy, childbirth or related condition, genetic information, medical condition including medical characteristics, marital or civil union status, familial status, veteran or military status , use of tobacco or other lawful products off premises and during non-working hours, or any other classification protected by applicable local, state or federal laws.

EOE/M/F/Vet/Disabled are encouraged to apply.

We are an E-Verify Employer.

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative, General Business, and Strategy/Planning

• Industries

  Software Development

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Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

Disability insurance

Tuition assistance

Paid paternity leave

Paid maternity leave

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