Executive Assistant - Poland Operations

Mozaiq; United States; Remote; USD 60,000 - 80,000; Full time

Job summary

Join a dynamic and fast-growing team as an Executive Assistant supporting operations in Poland. This role is perfect for a detail-oriented individual fluent in English and Polish, who thrives in a remote-first environment. You'll be responsible for managing schedules, coordinating travel logistics, and liaising with local vendors. This flexible contractor position offers the chance to shape how a high-performing global team operates. If you're ready to make a significant impact while working with innovative minds, this opportunity is for you!

Benefits

Flexible hours

Fully remote setup

Opportunity for professional growth

Qualifications

• 2-5+ years of experience as an Executive Assistant or Operations Coordinator.
• Experience working with U.S.-based startups or remote teams.

Responsibilities

• Support leadership with calendar management and scheduling.
• Book travel logistics for team offsites and business trips.
• Liaise with Polish service providers for various tasks.

Skills

Fluent in English

Fluent in Polish

Calendar Management

Travel Coordination

Vendor Management

Detail-oriented

Organizational Skills

Communication Skills

Job description

Executive Assistant - Poland Operations

Location: Remote
Contract Type: Hourly / Contractor (B2B)
Hours: ~10–20 hours/month
Requirement: Fluent in English and Polish

About Mozaiq

Hey, we’re Mozaiq, a fast-growing team with roots in the US and Europe. We specialize in building amazing and incredible global teams that work cohesively together to provide support for some of the most sophisticated marketing organizations, typically in the tech industry. By joining our team, you’ll become part of an exceptional group of professionals, have the opportunity for professional growth, and play a key role in creating incredible things.

About the Role

We’re hiring an English & Polish-speaking Executive Assistant to support our leadership and operations team across scheduling, travel coordination, and vendor management in Poland. This is an hourly contractor role ideal for someone who thrives in a fast-moving environment and has prior experience supporting U.S.-based startups or remote-first tech companies.

You’ll be the glue that keeps our internal logistics together, from booking company travel to handling Polish admin tasks and liaising with local vendors.

️ Responsibilities

• Support the leadership team with calendar management, scheduling, and follow-ups
  

• Book flights, accommodation, and manage travel logistics for team offsites and business trips
  

• Liaise with Polish service providers (insurance, compliance, payroll, legal, etc.)
  

• Coordinate logistics for team events, virtual meetings, and internal projects
  

• Maintain organized records, contact lists, and shared documentation
  
  

You’re a Great Fit If You:

• Speak Polish and English fluently
  

• Have 2–5+ years of experience as an Executive Assistant, Operations Coordinator, or similar
  

• Have worked with U.S.-based startups or remote teams and understand how they operate
  

• Are detail-oriented, organized, and thrive on getting things done without hand-holding
  

• Can balance shifting priorities and communicate clearly across time zones
  
  

What We Offer:

• Flexible, hourly contractor role (~10–20 hours/month)
  

• Fully remote setup
  

• A chance to help shape how a high-performing global team operates