Executive Assistant I - DC Based Candidates Preferred

Insured Retirement Institute; United States; Remote; USD 60,000 - 80,000; Full time

Job summary

Join a leading financial services trade association as an Executive Assistant to the COO and DHR. This remote role requires exceptional organizational skills, communication, and problem-solving abilities to support executives effectively. You'll manage priorities, handle sensitive information, and coordinate various tasks, ensuring a productive work environment. If you're detail-oriented and thrive in a fast-paced setting, this position offers a meaningful opportunity to contribute to retirement security initiatives.

Benefits

Medical Insurance

Dental Insurance

Vision Insurance

401(k) Plan

PTO

Short-term Disability Insurance

Long-term Disability Insurance

Flexible Work Hours

Volunteer Service Hours

Qualifications

• 5+ years of experience supporting C-level executives.
• Proficient in creating PowerPoint presentations.

Responsibilities

• Provide top-level administrative support to executives.
• Manage calendars, meetings, and travel arrangements.

Skills

Organizational Skills

Communication

Problem Solving

Time Management

Education

Bachelor's Degree

Tools

Microsoft Office Suite

Database Systems

Event Virtual Tools

Job description

Do you thrive in a fast-paced environment, providing top-tier support to executives? Are you a detail-oriented Executive Assistant who excels at anticipating needs, managing priorities, and ensuring executives have everything they need to stay focused and productive? If you're seeking a dynamic role that offers variety and the opportunity to support the Chief Operating Officer (COO) and the Director of Human Resources (DHR) at a highly respected financial services trade association, this could be the perfect fit. Join a smart, collaborative, and committed team where your contributions truly make a difference.

If yes, we’d love to hear from you.

Who We Are

At the Insured Retirement Institute (IRI), we have a fantastic team committed to our mission of championing retirement security for all Americans.We are seeking an exceptional Executive Assistant with at least five (5) years of experience supporting C-level executives, preferably within an association, membership organization, or marketing team.

In this role, you will provide top-level administrative support to our executives, ensuring seamless coordination of calendars, meetings, schedules, email correspondence, travel arrangements, and expense reporting. As a trusted gatekeeper, you will manage priorities, handle sensitive information with discretion, and anticipate business needs. Your expertise extends to event planning, report creation, and executive correspondence. Whether taking meeting minutes for committee meetings, managing webinar logistics, planning meetings, or negotiating vendor contracts, you thrive under pressure and consistently deliver results. If you excel at organization and proactive problem-solving, this is the perfect opportunity.

The ideal candidate is business-savvy, highly skilled in time management, and adept at prioritizing tasks to keep executives focused and productive. Success in this role requires a self-starter who approaches challenges with urgency and minimal guidance. You anticipate the needs of the COO and DHR, proactively identifying issues that require escalation while keeping leadership well-informed. Your ability to problem-solve efficiently and drive solutions with an outcome-oriented approach sets you apart.

Additionally, you must be proficient in creating PowerPoint presentations that effectively communicate key information in a polished and professional manner. A strong business acumen, eagerness to learn, and sense of humor will help you thrive in this fast-paced environment.

This position is ideal for someone eager to work in a mission-driven, small-team setting within a dynamic industry. You are flexible, highly organized, and proactive, with a strong sense of ownership and accountability. Working 100% remotely, this role requires a high level of professionalism, cross-functional collaboration, and communication with key business leaders and internal stakeholders.

Requirements:

• A highly skilled administrative professional with 5+ years of relevant administrative experience, ideally working in a trade association, non-profit, or marketing department.
• Excellent organizational and calendar management skills
• Strong understanding of business priorities
• Ability to meet tight deadlines while managing multiple requests
• Exceptional verbal and written communication skills
• Tech-savvy problem solver, highly skilled in Microsoft Office Suite, database systems, and event virtual tools
• Forward-thinking problem solver who actively seeks opportunities and proposes solutions
• Confident, enthusiastic, reliable, and honest
• Commitment to continuous improvement
• High level of integrity and discretion in handling confidential information
• Professionalism in interactions with staff at all levels, both inside and outside of IRI
• Bachelor’s degree preferred or equivalent administrative experience
• Available for occasional travel, with advance notice.

This role involves close collaboration with team members to facilitate activities and projects. The ability to work independently while maintaining a strong sense of ownership and customer service is highly valued.

Work Environment

• Must have regular access to a quiet, professional workspace for working during normal business hours.
• Our team values flexibility and provides accommodations where possible to ensure a productive work setup.

Compensation and Benefits

Our compensation and benefits address a wide range of personal priorities and needs, giving employees the assurance that their health and wellness are equally important to us. IRI offers medical, dental, vision, PTO, 401(k) plan, life insurance, short-term and long-term disability insurance, generous work/life balance programs (e.g., remote work, floating holidays, summer Friday hours, and volunteer service hours) and a commitment to professional development.

Ready to bring your expertise to a meaningful role? Apply today! We’d love to meet you.

Equal Employment Opportunity Employer

The Insured Retirement Institute (IRI) is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by applicable law.

Please note: IRI conducts background checks on all candidates.

Principals Only.