Executive Assistant

Sbhonline; Village of Cedarhurst (NY); On-site; USD 45,000 - 65,000; Full time

Job summary

Sbhonline, a sophisticated and growing Law Firm, is seeking a highly organized Executive Assistant to support its Litigation Department in Cedarhurst, NY. This full-time position involves providing exceptional administrative support, managing calendars, drafting documents, and ensuring the smooth operation of the department.

The ideal candidate will thrive in a fast-paced environment, handling multiple priorities with professionalism while assisting attorneys and staff in their daily operations.

Qualifications

• Strong organizational and multitasking abilities are essential.
• Excellent written and verbal communication skills required.
• Must maintain a high level of professionalism and attention to detail.

Responsibilities

• Provide administrative support to attorneys and litigation staff.
• Manage calendars, meetings, and deadlines efficiently.
• Draft, proofread, and format legal documents.
• Organize and manage confidential files and records.
• Coordinate communications and support department operations.

Skills

Strong organizational and multitasking abilities

Excellent written and verbal communication skills

Attention to detail

Proficiency in Microsoft Office Suite

Ability to prioritize tasks

Job description

Executive Assistant
Location: Cedarhurst, NY
Employment Type: Full-Time
Schedule: Monday through Friday – Standard Business Hours
Salary: Based on Experience

A sophisticated and growing Law Firm is seeking a highly organized and proactive Executive Assistant to support its Litigation Department. This role is ideal for a detail‑oriented professional who thrives in a fast‑paced environment and enjoys managing multiple priorities while providing exceptional administrative support.

The successful candidate will play a key role in ensuring the smooth operation of the department by assisting attorneys and staff with scheduling, communication, document management, and day‑to‑day administrative responsibilities.

What You'll Do

• Provide administrative support to attorneys and litigation staff
• Manage calendars, meetings, appointments, and deadlines
• Draft, proofread, and format correspondence and legal documents
• Organize, maintain, and manage confidential files and records
• Coordinate internal and external communications professionally and efficiently
• Assist with document preparation, filing, and case‑related administrative tasks
• Track assignments, deadlines, and follow‑up items to ensure timely completion
• Answer calls, manage emails, and route inquiries appropriately
• Coordinate meetings, conference calls, and client appointments
• Support department operations and special projects as needed

Requirements

• Strong organizational and multitasking abilities
• Excellent written and verbal communication skills
• High level of professionalism and attention to detail
• Ability to handle confidential information with discretion
• Strong proficiency in Microsoft Office Suite, including Word, Outlook, and Excel
• Ability to prioritize tasks and meet deadlines in a fast‑paced environment
• Positive attitude and strong team‑oriented mindset