Executive Assistant

Confidential Jobs; Grove City (Mercer County); On-site; USD 55,000 - 75,000; Full time

Job summary

Confidential Jobs is seeking an Executive Assistant to provide high-level administrative support to senior leadership in a professional services setting. You will manage communications, coordinate calendars, and handle client interactions to keep daily operations running smoothly.

The role requires confidentiality, strong organization, and the ability to meet tight deadlines while maintaining professionalism.

Qualifications

• 1–3 years of administrative, executive support, or office management experience preferred
• Experience in a professional services environment (e.g., legal, financial, or corporate office) is a plus
• High school diploma, GED, or equivalent required
• Associate’s or bachelor’s degree preferred

Responsibilities

• Serve as the primary point of contact for executives, managing phone calls, messages, emails, and correspondence
• Coordinate and schedule appointments, meetings, and client interactions
• Prepare, format, and type documents based on executive or professional staff instructions
• Maintain and organize office filing systems, both physical and electronic
• Manage incoming and outgoing mail, deliveries, and office communications
• Greet clients and visitors in a professional and welcoming manner
• Monitor and maintain office supplies and equipment; place orders as needed
• Ensure confidentiality and proper handling of sensitive information
• Assist with general office management and administrative support tasks

Skills

Organizational skills

Time management

Communication (written & verbal)

Multitasking

Discretion/confidentiality

Client-focused

Team collaboration

Professional demeanor

Education

High school diploma or GED

Associate’s or Bachelor’s degree preferred

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

PowerPoint

Job description

The Executive Assistant provides high-level administrative support to senior leadership within a professional services organization in the regional area. This role is responsible for managing executive communications, coordinating schedules and client interactions, and maintaining efficient office operations. The position plays a critical role in ensuring smooth daily workflow, supporting client service excellence, and enabling leadership to focus on strategic priorities.

Key Responsibilities:

• Serve as the primary point of contact for executives, managing phone calls, messages, emails, and correspondence
• Coordinate and schedule appointments, meetings, and client interactions
• Prepare, format, and type documents based on executive or professional staff instructions
• Maintain and organize office filing systems, both physical and electronic
• Manage incoming and outgoing mail, deliveries, and office communications
• Greet clients and visitors in a professional and welcoming manner
• Monitor and maintain office supplies and equipment; place orders as needed
• Ensure confidentiality and proper handling of sensitive information
• Assist with general office management and administrative support tasks

Minimum Education & Experience Requirements:

• High school diploma, GED, or equivalent required
• Associate’s or bachelor’s degree preferred
• 1–3 years of administrative, executive support, or office management experience preferred
• Experience in a professional services environment (e.g., legal, financial, or corporate office) is a plus

Special Requirements:

• Ability to handle confidential and sensitive information with discretion
• Strong reliability and ability to meet strict deadlines
• Proficiency in standard office procedures and professional etiquette

Knowledge, Skills, and Abilities:

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Excellent organizational and time management skills
• Strong written and verbal communication abilities
• High attention to detail and accuracy
• Ability to multitask and prioritize effectively in a fast‑paced environment
• Strong interpersonal skills and ability to work collaboratively with a team
• Ability to follow instructions and take direction from leadership
• Professional demeanor with a client‑focused mindset

Additional Desired Characteristics:

• Experience supporting multiple executives or a small team
• Familiarity with document preparation or administrative work in a structured environment
• Positive attitude, patience, and adaptability
• Strong problem‑solving skills and initiative
• This is an in‑office position within a professional office setting in the regional area
• Standard business hours with occasional need for flexibility based on workload